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Minutes from the special board meeting concerning various issues including layoffs and faculty qualifications held on May 25, 2011.
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How to fill out Minutes
01
Begin with the heading: 'Minutes of Meeting'.
02
Include the date, time, and location of the meeting.
03
List the names of attendees and those who were absent.
04
Outline the agenda items that were discussed during the meeting.
05
Summarize the key points of discussion for each agenda item.
06
Record any decisions made and actions assigned, including deadlines.
07
Include any relevant documents or reports referenced during the meeting.
08
Conclude with the time the meeting adjourned.
09
Review the minutes for accuracy before distributing.
Who needs Minutes?
01
Meeting participants who need a record of the discussion.
02
Individuals who were unable to attend the meeting.
03
Project managers tracking decisions and action items.
04
Stakeholders requiring updates on project progress.
05
Auditors or compliance officers needing documentation.
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What is Minutes?
Minutes are the official written record of a meeting, summarizing discussions, decisions made, and actions to be taken.
Who is required to file Minutes?
Typically, the secretary of a meeting or organization is responsible for filing Minutes, but any participant may take minutes.
How to fill out Minutes?
Minutes should be filled out by noting the date, time, place of the meeting, attendees, agenda items discussed, decisions made, and any action items, along with their deadlines.
What is the purpose of Minutes?
The purpose of Minutes is to provide a formal record of what occurred during a meeting, serving as a reference point for future reference and accountability.
What information must be reported on Minutes?
Minutes should report the meeting date and time, attendees, key discussion points, decisions made, assigned tasks, and any follow-up actions required.
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