Get the free Single Source Justification Form - usask

Purchasing Services Financial Services Division E150 105 Administration Place Phone: (306) 966-6704 Fax: (306) 966-8342 Email: purchasing.services Sask.ca http://www.usask.ca/purchasing SINGLE SOURCE

How to fill out single source justification form

How to fill out a single source justification form:

1. Start by providing your name, contact information, and the name of your department or organization. This information is necessary for identification purposes.
2. Indicate the purpose or reason for the procurement that requires a single source justification. This could be because the product or service is unique or proprietary, or because there is a sole supplier who can meet the specific requirements.
3. Provide a detailed description of the product or service you are seeking to procure. Include specific features, specifications, and any other relevant details that distinguish it from alternative options.
4. Justify the need for a single source procurement. Explain why it is necessary to obtain the product or service from a sole supplier instead of seeking competition from multiple vendors. This could be due to reasons such as critical compatibility requirements, proprietary technology, or unique expertise offered by the supplier.
5. Conduct a market analysis to demonstrate that there are no other viable alternatives available. Research and document your findings on potential alternative suppliers or options, explaining why they are not suitable for your specific needs. This will strengthen your case for single source justification.
6. Evaluate the potential risks and benefits associated with the single source procurement. Assess factors such as cost, quality, delivery time, reliability, and any potential limitations that may arise from relying on a sole supplier. Present a clear analysis that weighs these factors in favor of the single source option.
7. Seek approval from the relevant authority within your organization. Submit the filled-out single source justification form along with any supporting documents or evidence that validate your need for a single source procurement. Await a decision from the authority responsible for reviewing and approving such justifications.

Who needs a single source justification form?

1. Procurement departments or individuals responsible for acquiring goods or services on behalf of an organization.
2. Organizations that require unique or proprietary products or services that are only available from a sole supplier.
3. Entities operating in sectors where there is limited competition or where specific expertise or compatibility requirements are crucial.
4. Organizations seeking to streamline their procurement processes by avoiding unnecessary competition and administrative burdens.
5. Public sector entities subject to procurement regulations that require justifications for non-competitive procurements.

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