Get the free P-CARD LOG SHEET - das ct

CARD LOG SHEET STATE OF CONNECTICUT PURCHASING CARD PROGRAM Cardholder Name: Agency #Name/Department: Date of Purchase Vendor Billing Cycle Dates to Description of Purchase Amount Object Code Returned

How to fill out p-card log sheet

How to fill out a p-card log sheet:

1. Gather all relevant information: Before filling out the p-card log sheet, make sure you have all the necessary information at hand. This may include the date of each purchase, the vendor name, the amount spent, and a description of what was purchased.
2. Start with the header: Begin by filling out the header section of the log sheet. This typically includes fields such as the employee's name, department, and the date range for which the log sheet is being filled out.
3. Enter each transaction: Move on to entering each transaction separately. Use a new row for each purchase and fill in the required fields. Make sure to accurately record the vendor name, purchase date, amount, and a brief description of the item or service bought.
4. Include any necessary codes or categories: Some organizations require additional codes or categories to be included in the log sheet. These codes help track spending by different departments or budgets. If such codes are applicable, ensure they are accurately recorded for each transaction.
5. Attach supporting documentation: It is important to maintain proper documentation for each transaction. This may include receipts, invoices, or any other relevant paperwork. Attach these documents securely to the log sheet or keep them readily accessible in case of an audit or review.
6. Review and reconcile: After completing the log sheet, take a moment to review all the entries for accuracy and completeness. Ensure that all transactions have been accounted for and that all necessary information has been recorded. Reconcile the log sheet with your p-card statements or any other financial records to ensure accuracy.

Who needs a p-card log sheet:

1. Employees with purchasing responsibilities: Anyone within an organization who has been authorized to use a p-card for making purchases may be required to maintain a p-card log sheet. This can be individuals in various departments such as procurement, administration, or finance.
2. Financial auditors: In order to track and monitor expenses, financial auditors might require employees who use p-cards to maintain a log sheet. This allows them to review and ensure that all purchases are legitimate, within budget, and compliant with organizational policies.
3. Management or supervisors: Managers or supervisors may request their team members to maintain a p-card log sheet as a means of monitoring spending and ensuring accountability. This helps them have a clear overview of expenses and aids in budget management.

Overall, the p-card log sheet serves as a valuable tool for tracking and documenting purchases made using a p-card, ensuring transparency, accuracy, and accountability in the financial processes of an organization.

For pdfFiller’s FAQs

What is p-card log sheet?

The p-card log sheet is a record of all transactions made using a procurement card.

Who is required to file p-card log sheet?

All employees who make purchases using a procurement card are required to file a p-card log sheet.

How to fill out p-card log sheet?

To fill out a p-card log sheet, employees must record details of each transaction including date, vendor, amount, and purpose of purchase.

What is the purpose of p-card log sheet?

The purpose of the p-card log sheet is to track and monitor all purchases made using a procurement card to ensure compliance with spending policies.

What information must be reported on p-card log sheet?

The information reported on a p-card log sheet includes date of transaction, vendor name, amount spent, and purpose of purchase.

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