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NEW ENVIRONMENTAL ENERGY HOLDINGS LIMITED ? ??? ??? ??? ? (Incorporated in the Cayman Islands with limited liability) (Stock Code: 03989) PROXY FORM FOR EXTRAORDINARY GENERAL MEETING TO BE HELD ON

How to fill out proxy form for extraordinary

How to fill out a proxy form for an extraordinary?

1. Obtain a copy of the proxy form: The first step is to obtain a proxy form for the extraordinary event. This form is typically provided by the organization or company hosting the event and may be available online or through other means of distribution.
2. Read the instructions: Before filling out the proxy form, carefully read and understand the instructions provided. The instructions will outline the specific requirements for filling out the form, including details such as the deadline for submission and any mandatory information that needs to be included.
3. Identify the event and organization: Start by providing the necessary information about the extraordinary event for which you are appointing a proxy. This includes details such as the name of the event, the date, time, and location, as well as the name of the organization hosting it.
4. Personal details: Fill out your personal information accurately, including your full name, contact information, and any other necessary details required by the proxy form. Make sure to double-check the information for accuracy to ensure that it can be properly validated.
5. Appointing a proxy: Clearly state the name and contact information of the person you are appointing as your proxy. This individual will represent you and have the authority to act on your behalf during the extraordinary event. Ensure that the proxy has agreed to take on this responsibility before appointing them.
6. Sign and date the form: Once you have completed all the required sections of the proxy form, sign and date it accordingly. Your signature serves as your confirmation and consent for the proxy appointment. Make sure to use the same signature as on any other official documents to avoid any discrepancies.
7. Submit the form: Follow the instructions provided on the proxy form regarding the submission process. This may involve mailing the form, delivering it in person, or submitting it electronically. Ensure that you meet any specified deadlines to ensure your proxy appointment is properly processed.

Who needs a proxy form for extraordinary?

1. Shareholders: If you are a shareholder in a company hosting an extraordinary event, such as a general meeting or special resolution, you may need a proxy form. Proxy forms allow shareholders who cannot attend the event in person to appoint someone else to represent their interests and vote on their behalf.
2. Association members: In the case of associations or organizations, members who are unable to attend an extraordinary event may require a proxy form. These forms allow members to have their vote count and participate in decision-making processes even if they are unable to physically be present.
3. Participants in special meetings: Any individual who is invited or required to attend an extraordinary event, such as a special meeting or conference, but cannot attend due to various reasons may need a proxy form. This allows them to delegate their rights and responsibilities to someone else who can represent them adequately.

In conclusion, filling out a proxy form for an extraordinary event involves obtaining the form, reading the instructions carefully, providing relevant details about the event and organization, appointing a proxy, signing and dating the form, and submitting it according to the provided instructions. Proxy forms are typically needed by shareholders, association members, and participants in special meetings who cannot attend the extraordinary event themselves.

For pdfFiller’s FAQs

What is proxy form for extraordinary?

Proxy form for extraordinary is a form used to appoint someone else to vote on your behalf at an extraordinary meeting of the company.

Who is required to file proxy form for extraordinary?

Any shareholder who is unable to attend an extraordinary meeting in person is required to file a proxy form for extraordinary.

How to fill out proxy form for extraordinary?

To fill out a proxy form for extraordinary, the shareholder must provide their name, the name of the appointed proxy, their signature, and details of the meeting.

What is the purpose of proxy form for extraordinary?

The purpose of a proxy form for extraordinary is to ensure that shareholders can still participate in decision-making at the meeting even if they cannot attend in person.

What information must be reported on proxy form for extraordinary?

The proxy form for extraordinary must include the shareholder's name, the appointed proxy's name, the meeting details, and the shareholder's signature.

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