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Agenda Item # Meeting Date July 27, 2015, Prepared By Sara Anne Danes HAD Director Approved By Consent Agenda 6B Suzanne R. Ludo City Manager Discussion Item Single Reading Ordinance Authorizing Execution

How to fill out ordinance authorizing contract with

How to Fill Out an Ordinance Authorizing Contract with:

1. Start by gathering all necessary information and documentation related to the contract. This includes the contract itself, any supporting documents, and any relevant agreements or legal requirements.
2. Review the contract thoroughly to understand its terms, conditions, and obligations. Pay attention to any special clauses or provisions that may require additional approval or authorization.
3. Determine the appropriate authority that is responsible for authorizing the contract. This can vary depending on the organization or entity involved. It may be a department head, a board of directors, a city council, or any other governing body.
4. Identify the specific steps or procedures required to fill out the ordinance. This may involve completing a specific form or template, attaching supporting documents, and providing any necessary signatures.
5. Follow the prescribed format or guidelines for filling out the ordinance. This typically includes providing the necessary details of the contract, such as the parties involved, the scope of work, the financial terms, and any special conditions.
6. Ensure that all required signatures are obtained. This may involve obtaining signatures from different individuals or entities, such as the authorized representatives of the contracting parties, the department heads, or legal advisors.
7. Double-check for accuracy and completeness. Review all information provided to ensure that it is accurate, up-to-date, and relevant. Make sure that all necessary attachments or supporting documents are included and properly referenced.
8. Submit the filled-out ordinance authorizing contract to the appropriate authority for approval. Follow any prescribed submission process or timeline to ensure that it is properly reviewed and considered.

Who Needs an Ordinance Authorizing Contract With:

1. Government agencies or departments: When engaging in contracts with external parties, government agencies often require an ordinance authorizing the contract to ensure compliance with legal and procedural requirements.
2. Municipalities or local governments: City councils or similar governing bodies may require an ordinance to authorize contracts involving public services, infrastructure projects, or public-private partnerships.
3. Nonprofit organizations: Nonprofits that enter into significant contracts or agreements, such as partnerships with other organizations or service providers, may need an ordinance authorizing the contract to ensure transparency and accountability.
4. Corporations or businesses: In some cases, corporations or businesses may follow internal protocols that require an ordinance or similar authorization for certain contracts, particularly those of high value or strategic importance.
5. Educational institutions: Universities, colleges, or schools that engage in contractual agreements, such as research partnerships or vendor agreements, may require an ordinance authorizing the contract to ensure institutional oversight and compliance.

Overall, the need for an ordinance authorizing a contract may vary depending on the organization or entity involved and the specific legal, procedural, or governance requirements applicable. It is important to consult relevant regulations, policies, and legal counsel to determine if an ordinance is necessary and how to properly fill it out.

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