Get the free Purchase Requisition Form 1/1 1. To be filled by the requisitioning ...

Document No.: 4FFI04 Revision No.: 03 Subject/Title: Purchase Requisition Form Effective Date: April 2010 Purchase Requisition Form 1. To be filled by the requisitioning officer Function/Section:

How to fill out purchase requisition form 11

How to fill out purchase requisition form 11:

1. Start by entering the date at the top of the form. Make sure to use the appropriate format (e.g. MM/DD/YYYY).
2. In the "Requested By" section, write your name and contact information. This is important for the approval process and to ensure accountability.
3. Fill out the "Department" field with the specific department or division that is requesting the purchase.
4. Specify the "Account Number" that the purchase will be charged to. This is usually provided by the accounting or finance department.
5. Describe the item or service being requested in detail. Include the quantity, specifications, and any other relevant information. Be clear and concise to avoid any confusion.
6. Provide the estimated cost for each item or service, and calculate the total cost for the entire request. This helps the approver understand the financial impact of the purchase.
7. Indicate the delivery instructions, such as the preferred delivery date, location, and any special considerations.
8. If necessary, attach any supporting documentation such as quotes, invoices, or product descriptions. This can help expedite the approval process.
9. Sign and date the form to confirm that the information provided is accurate and complete. This serves as your authorization for the purchase.

Who needs purchase requisition form 11:

1. Employees who require specific items or services for their department or division. This form helps streamline the purchasing process and ensures proper documentation for accountability.
2. Managers or supervisors responsible for approving purchase requests. The form provides a clear overview of the request and allows for informed decision-making.
3. The accounting or finance department, as they need accurate information to allocate funds and track expenses.
4. The procurement team, who rely on the form as a reference to initiate the purchasing process, communicate with suppliers, and ensure timely delivery.

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