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INVITATION FOR QUOTATION 06Jul2016 To, Sub: Invitation for Quotations for supply of Goods Dear Sir, 1. You are invited to submit your most competitive quotation for the following goods with item wise

How to fill out invitation for quotation

How to fill out an invitation for quotation:

1. Start by providing your company's name and address at the top of the document. This will ensure that the recipient knows where to send their quotation.
2. Include a formal greeting to the recipient. Address them by their name and, if applicable, their position within the company. This will set a professional tone for the invitation.
3. Clearly state the purpose of the invitation for quotation. Specify the project or job for which you are seeking quotations. Be concise and highlight any specific requirements or specifications that the recipient needs to consider.
4. Provide a detailed description of the goods, services, or work that the quotation should cover. This should include all relevant information, such as quantities, quality standards, delivery dates, and any technical specifications.
5. Include any additional documents or attachments that the recipient may need to review before providing their quotation. These could include blueprints, design briefs, or previous project examples.
6. Clearly outline the format in which you expect the quotation to be submitted. This could be via email, fax, or as a physical document. Specify the deadline for submission and any specific instructions for formatting or labeling the quotation.
7. Include your contact information, such as a phone number or email address, so that the recipient can reach out if they have any questions or require further clarification.

Who needs an invitation for quotation:

1. Companies or organizations looking to solicit competitive bids or offers for a specific project, goods, or services. By issuing an invitation for quotation, they can compare different options and select the most suitable one.
2. Government agencies often require invitations for quotation to ensure transparency, fairness, and competitiveness in their procurement processes.
3. Contractors or suppliers who need to provide a quotation for a specific project or job. They need an invitation to understand the requirements and expectations of the client before submitting their proposal.

In summary, filling out an invitation for quotation requires providing clear and detailed information about the project or job, specifying the format and deadline for quotation submission, and including contact information for any clarifications. It is a document used by companies, government agencies, and contractors/suppliers to solicit and compare competitive bids.

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What is invitation for quotation?

Invitation for quotation is a formal request to suppliers or vendors to submit their best price for a particular product or service.

Who is required to file invitation for quotation?

Organizations or government agencies looking to procure goods or services are required to file invitation for quotation.

How to fill out invitation for quotation?

Invitation for quotation can be filled out by providing details of the required product or service, including specifications, quantity needed, and any other relevant information.

What is the purpose of invitation for quotation?

The purpose of invitation for quotation is to receive competitive prices from multiple suppliers or vendors to ensure the best value for the organization.

What information must be reported on invitation for quotation?

Information such as specifications of the product or service needed, quantity required, deadline for submission, contact information, and any other important terms and conditions.