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AGENDA ITEM SUBMITTAL FORM BOARD OF SUPERVISORS For Clerk's Use Only: AGENDA NUMBER CLERK OF THE BOARD 44 N. San Joaquin Street, Suite #627 Stockton, California 95202 SUBMIT ONE COPY OF AIDS FORM

How to fill out agenda item submittal form

How to fill out an agenda item submittal form:

1. Start by obtaining the agenda item submittal form from the relevant department or organization. This form is typically available online or can be requested from the administrative staff.
2. Carefully read the instructions provided on the form. Understanding the guidelines and requirements for filling out the form is crucial to ensure that your agenda item is properly considered.
3. Begin by providing your contact information. This usually includes your name, email address, phone number, and any other relevant details that will enable the organization to reach you regarding your agenda item.
4. Clearly state the title or subject of your agenda item. This should be concise but descriptive enough for other individuals to understand the purpose of your submission.
5. Provide a detailed description of your agenda item. Clearly explain the issue or topic you want to discuss, along with any pertinent background information that will help others understand its significance.
6. If applicable, specify any attachments or supporting documents that you are including with your agenda item. This could include reports, research papers, or any other relevant materials that support your proposal.
7. Indicate the desired outcome or action you are seeking with your agenda item. Make it clear what you hope to achieve, whether it's a decision, discussion, or presentation.
8. Include any additional information or notes that may be helpful for the organization when reviewing your agenda item. This could involve mentioning any specific individuals or stakeholders who should be part of the discussion or acknowledging any relevant deadlines.

Who needs an agenda item submittal form:

1. Organizations or departments that follow a structured process for setting meeting agendas often require individuals to submit agenda item requests. This could include businesses, non-profit organizations, educational institutions, or government bodies.
2. Any individual who wishes to bring up a topic or propose an idea during a meeting can benefit from using an agenda item submittal form. This ensures that their agenda item is properly reviewed and considered by the relevant decision-makers.
3. Whether you are an employee, a member of a committee or board, or a concerned citizen, if you have an issue or topic that you believe should be discussed or addressed during a meeting, filling out an agenda item submittal form is generally the required procedure.

By following the steps above and submitting an agenda item submittal form, you help streamline the meeting planning process and contribute to effective communication and decision-making within the organization.

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What is agenda item submittal form?

The agenda item submittal form is a document used to submit proposals or topics for discussion to be included in a meeting agenda.

Who is required to file agenda item submittal form?

Anyone who wishes to propose a topic or item for discussion in a meeting agenda is required to file the agenda item submittal form.

How to fill out agenda item submittal form?

To fill out the agenda item submittal form, one must provide information about the proposed agenda item, its relevance, and any supporting documentation.

What is the purpose of agenda item submittal form?

The purpose of the agenda item submittal form is to ensure that all proposed topics or items for discussion are properly reviewed and considered for inclusion in a meeting agenda.

What information must be reported on agenda item submittal form?

The agenda item submittal form typically requires information such as the proposed topic, its relevance to the meeting, any supporting documentation, and the name of the submitter.