Get the free Petty Cash or Cash Float Request - University of Victoria - uvic

Revised July 2016 Petty Cash or Cash Float Request Instructions This form is to be used for requests for petty cash and cash float funds. Complete all sections of ...

How to fill out petty cash or cash

How to fill out petty cash or cash:

1. Start by obtaining a petty cash log or cash voucher form. This form will be used to track all transactions made from the petty cash or cash fund.
2. Fill in the date of the transaction, the purpose of the expense, and the amount. It's important to be specific with the purpose in order to avoid confusion or discrepancies later on.
3. If the petty cash or cash fund is being replenished, make sure to include the starting balance, any cash disbursed during the reporting period, and the ending balance. This will help keep track of the available funds.
4. Keep a record of all receipts or supporting documents for each transaction. Attach these documents to the petty cash log or cash voucher form for reference and verification purposes.
5. Make sure to have the necessary approvals and signatures on the petty cash log or cash voucher form. This will ensure that the expenses are authorized and properly accounted for.
6. Periodically reconcile the petty cash or cash fund by comparing the total amount of transactions recorded in the petty cash log or cash voucher form with the actual cash on hand. This will help identify any discrepancies or mistakes that need to be addressed.
7. Maintain proper documentation of all transactions and keep the petty cash log or cash voucher forms in a secure and organized manner for future reference or audits.

Who needs petty cash or cash:

1. Small businesses or organizations that frequently deal with small cash transactions may find it beneficial to have a petty cash fund. This allows for quick and convenient payments for small expenses without having to write a check or use a credit card.
2. Retail stores or businesses that handle cash transactions on a regular basis may also need cash on hand to provide change to customers.
3. Events or conferences that require immediate purchases or payments during the course of the event may use petty cash or cash to handle on-site expenses without delay.

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What is petty cash or cash?

Petty cash is a small amount of cash kept on hand for minor expenses, such as office supplies or postage.

Who is required to file petty cash or cash?

Any organization or business that uses petty cash for expenses is required to keep records and report it for accounting purposes.

How to fill out petty cash or cash?

Petty cash can be filled out by recording each transaction made with the cash, including the date, amount, and purpose of the expense.

What is the purpose of petty cash or cash?

The purpose of petty cash is to have a convenient and quick way to make small purchases without having to go through the formal process of requesting funds.

What information must be reported on petty cash or cash?

The information that must be reported on petty cash includes the date, amount, vendor, and purpose of the expense.