Get the free Sole Source/ Proprietary Request Form - Orange County

Sole Source/ Proprietary Request Form.×,,, %&, Our Community Our Commitment COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange t o solicit competitive bids and proposals

How to fill out sole source proprietary request

How to fill out a sole source proprietary request:

1. Begin by downloading or obtaining the appropriate form for the sole source proprietary request. This form may be available on the website of the organization or agency requiring it, or you may need to request it from a specific department.
2. Read and understand the instructions provided with the form. Pay attention to any specific requirements or supporting documentation that may be necessary.
3. Begin filling out the form by providing your personal or organization's information. This may include your name, address, phone number, email, and any other relevant contact details. If the request is being made on behalf of an organization, include its legal name, address, and contact information.
4. Identify the specific product or service that is being requested as a sole source proprietary. Describe the product or service in detail, including any unique features or characteristics that make it proprietary or exclusive.
5. Justify the need for a sole source proprietary request. Explain why the requested product or service is necessary and why it cannot be sourced from any other vendor or provider. If there are specific reasons such as expertise, compatibility, or other factors, state them clearly.
6. Provide supporting documentation, if required. This may include any relevant contracts, agreements, technical specifications, or other evidence that supports your claim for a sole source proprietary request. Make sure to attach these documents securely to the form.
7. Review the completed form thoroughly for accuracy and completeness. Ensure that all required fields are filled out and that the information provided is correct. Make any necessary corrections or additions before submitting the request.
8. Submit the completed form and any supporting documentation as per the instructions provided. This may involve mailing it to a specific address, hand-delivering it, or submitting it electronically through an online portal.
9. Keep a copy of the completed form and any additional documentation for your records. This will serve as a reference in case of any follow-up inquiries or for your own reference in the future.

Who needs a sole source proprietary request:

1. Organizations or individuals who require a specific product or service that is deemed proprietary and cannot be sourced from other vendors or providers.
2. Government agencies or departments that have specific regulations or policies in place requiring the use of sole source proprietary requests for certain purchases or contracts.
3. Industries or sectors where exclusive rights or intellectual property are crucial, such as pharmaceuticals, technology, or defense.
4. Any entity that needs to justify and document their decision for selecting a sole source provider over other available options to ensure transparency and accountability.

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What is sole source proprietary request?

Sole source proprietary request is a request made by a company to procure goods or services from a specific supplier without competitive bidding.

Who is required to file sole source proprietary request?

Contracting parties who believe there is only one source for the required goods or services are required to file a sole source proprietary request.

How to fill out sole source proprietary request?

To fill out a sole source proprietary request, the contracting party must provide detailed justification for why there is only one source for the goods or services, along with supporting documentation.

What is the purpose of sole source proprietary request?

The purpose of a sole source proprietary request is to expedite the procurement process when there is only one source for the required goods or services.

What information must be reported on sole source proprietary request?

The sole source proprietary request must include detailed justification, supporting documentation, estimated cost, and a statement of need for the goods or services.