Socialsecurity. gov/employer. Cat. No. 10322N www.irs.gov/form8809 Form 8809 Rev. 9-2016 Page 2 When to file. Form Rev* September 2016 Department of the Treasury Internal Revenue Service Application for Extension of Time To File Information Returns OMB No* 1545-1081 For Forms W-2 W-2G 1042-S 1094-C 1095 1097 1098 1099 3921 3922 5498 and 8027 This form may be filled out online. See How to file below. Do not use this form to request an extension of time to 1 file Form 1040 use Form 4868 2 file...Form 1042 use Form 7004 or 3 furnish statements to recipients see Extensions under part M in the General Instructions for Certain Information Returns. 2 Taxpayer identification number TIN Enter the payer/filer nine-digit number. Do not enter hyphens. 1 Payer s/filer s information* Type or print clearly in black ink. Address City State Contact name ZIP Code Telephone number Email address 3 Check your method of filing information returns check only one box. Use a separate Form 8809 for each...method. electronic paper 4 If you are requesting an extension for more than one payer/filer enter the total number of payers/ filers and attach a list of names and taxpayer identification numbers. See How to file below for details. Check this box only if you already requested the automatic extension and you now need an additional extension* See instructions. Check only the box es that apply. Do not enter the number of returns. here 1097 1098 1099 3921 3922 W-2G 5498-ESA 1094-C 1095-C 1099-MISC...NEC reporting only 5498-QA 1095-B 1042-S W-2 explanation of why you need an extension or an additional extension of time. If you need more space attach additional sheets. Include the filer name and taxpayer identification number on each additional page. Under penalties of perjury I declare that I have examined this form including any accompanying statements and to the best of my knowledge and belief it is true correct and complete. Signature Date Title General Instructions Purpose of form*...Use Form 8809 to request an initial or additional extension of time to file only the forms shown in line 6 for the current tax year. Note Extension requests for Forms 1099-QA and 5498-QA must be submitted only on paper. Who should file. Payers/filers who need more time to file information returns with the IRS should file this form before the filing due date. See When to file later. How to file. Extensions may be requested* There are no automatic extension requests for Form W-2. Requests must be...in writing and signed by the filer/transmitter or a person who is duly authorized to CAUTION sign a return* Online by completing a fill-in Form 8809 through the FIRE system at https //fire. irs. gov for an automatic 30-day extension not available for Form W-2. Acknowledgements are automatically displayed online if the request is made by the due date of the return* Electronically through the FIRE system in a file formatted according to the specifications in Pub. 1220. For Privacy Act and...Paperwork Reduction Act Notice see page 2. On paper Form 8809. Mail the form to the address shown in Where to file later or fax it to 1-877-477-0572 toll free.
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Instructions and Help about IRS 8809
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How to fill out IRS 8809
Instructions and Help about IRS 8809
How to edit IRS 8809
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How to fill out IRS 8809
To fill out IRS 8809, begin by obtaining the form from the IRS website or a reliable tax service. Follow these steps:
01
Provide your name and tax identification number at the top of the form.
02
Indicate the type of extension you are requesting.
03
Complete any additional required sections based on your filing situation.
04
Review all submitted data for accuracy.
05
Submit the form according to IRS guidelines.
About IRS 8 previous version
What is IRS 8809?
IRS 8809 is an application form used to request a 30-day extension of time to file information returns. These returns include forms such as 1099 or W-2, which must be submitted annually to report income, payments, or withheld taxes to the IRS. The form ensures tax compliance by allowing filers additional time to meet deadlines.
Who needs the form?
Any individual or entity responsible for filing information returns with the IRS may need IRS 8809. This includes businesses, non-profits, and independent contractors. If you are required to submit forms like 1099 or W-2 and anticipate delays in filing, this form is necessary to request an extension legally.
Components of the form
IRS 8809 consists of several components, including basic identification information and specific questions regarding your extension request. Key sections involve entering your name, tax identification number, and the type of information return for which you are requesting the extension. Ensuring accurate completion of these sections is essential for a successful submission.
What information do you need when you file the form?
When filing IRS 8809, you need to gather specific information to complete the form accurately. This includes your legal name, taxpayer identification number, and details about the type of information returns you are filing. Additionally, it is important to provide accurate estimates of the number of returns affected by your extension request.
Where do I send the form?
To send IRS 8809, it should be submitted directly to the IRS. The address for submission varies based on your location and the type of return you are requesting an extension for. Specific instructions are available on the IRS website to confirm the correct mailing address based on your unique filing circumstances.
What is the purpose of this form?
The purpose of IRS 8809 is to provide filers with an official means to request an extension for filing information returns. By submitting this form, taxpayers can avoid late filing penalties while ensuring that they can accurately report all necessary information to the IRS. This is particularly useful for organizations that may need more time to compile data or are facing unforeseen challenges in meeting deadlines.
When am I exempt from filling out this form?
You may be exempt from filling out IRS 8809 if you qualify for certain criteria. For instance, if you are filing a return that is not eligible for extension or if you have already filed an extension for the same return, there is no need to submit this form. However, it's critical to check IRS guidelines to confirm your eligibility.
What are the penalties for not issuing the form?
Failing to issue IRS 8809 can lead to significant penalties. The IRS imposes fines for late filing of information returns, which can accumulate quickly. The penalty typically increases based on how late the return is filed, with potential costs impacting your tax obligations and financial standing. Therefore, timely submission of this form is critical.
Is the form accompanied by other forms?
IRS 8809 is generally not required to be accompanied by additional forms at the time of submission. However, it is essential to ensure that you are in compliance with all reporting requirements when the extension period ends and that you file any necessary returns promptly.
FAQ about IRS 8809
How can I correct mistakes on the 2016 form 8809 after submission?
If you realize there are mistakes on your submitted 2016 form 8809, you can file an amended version. Make sure to clearly indicate the changes and include any required information specific to the corrections. It's important to keep track of the original form submission and changes made to maintain accurate records.
What should I do if my 2016 form 8809 gets rejected when e-filing?
If your 2016 form 8809 is rejected during e-filing, carefully review the error codes provided. Depending on the reason for rejection, you may need to correct specific fields on the form before resubmitting. Ensure all required information is accurate and complete to avoid future issues.
How long do I need to retain my records related to the 2016 form 8809?
Typically, you should retain your records related to the 2016 form 8809 for at least three years after the filing date, as the IRS can audit these records during this period. Ensure that your documents are stored securely to protect sensitive information.
Can non-resident payees file the 2016 form 8809?
Yes, non-resident payees can file the 2016 form 8809. However, there may be additional considerations regarding tax treaties or different requirements for information reporting. It's advisable for non-resident filers to consult with a tax professional to ensure proper compliance.
What should I do if I receive an audit notice related to my 2016 form 8809?
If you receive an audit notice regarding your 2016 form 8809, respond promptly and gather all relevant documentation, including the submitted form and any supporting documentation. It's essential to carefully follow the instructions provided in the notice and consider seeking professional assistance to navigate the audit process effectively.
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