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25 Jul 2016 ... each stage of the information#39’s lifecycle.4 Agencies were to apply this .... agency PDS as of February 12, 2016, and can share this with ...

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How to fill out comprehensive data inventory

01

Step 1: Start by gathering all relevant data sources and information that need to be included in the inventory.

02

Step 2: Create a comprehensive list of the different types of data that need to be inventoried.

03

Step 3: Assign responsible persons or teams for each type of data and specify their roles and responsibilities.

04

Step 4: Develop a standardized format or template for recording the required information for each data type.

05

Step 5: Populate the inventory with the collected information, ensuring that all necessary details are included for each data source.

06

Step 6: Regularly review and update the comprehensive data inventory to ensure its accuracy and completeness.

07

Step 7: Make the inventory easily accessible to relevant stakeholders for reference and decision-making purposes.

Who needs comprehensive data inventory?

01

Organizations that handle a significant amount of data or rely on data for their operations.

02

Data analysts and data scientists who require a clear understanding of the available data sources.

03

Data protection officers and privacy professionals who need to assess data privacy and security risks.

04

Regulatory bodies or auditors who require documentation of all data sources and processes.

05

Organizations undergoing a data governance or compliance initiative.

06

IT departments or system administrators responsible for managing and organizing data.

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What is comprehensive data inventory?

Comprehensive data inventory is a detailed list of all data assets held by an organization, including data sets, databases, applications, and other data sources.

Who is required to file comprehensive data inventory?

All government agencies and organizations that collect or store data are required to file a comprehensive data inventory.

How to fill out comprehensive data inventory?

Comprehensive data inventory can be filled out by documenting each data asset, its location, owner, purpose, and any relevant metadata.

What is the purpose of comprehensive data inventory?

The purpose of a comprehensive data inventory is to provide transparency and accountability in data management, improve data governance, and facilitate data sharing and reuse.

What information must be reported on comprehensive data inventory?

On a comprehensive data inventory, information such as data asset name, description, location, owner, purpose, format, and access level must be reported.

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