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PROCUREMENT CYCLE FLOW CHART
Appendix USER/PURCHASE
COORDINATOR
A need is recognized.
Contacts P.A. for a
Purchase Order Number
Prepares a Purchase
Requisition (PR)VENDOR
Receives Purchase Order
Number,
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How to fill out procurement cycle flow chart
How to fill out procurement cycle flow chart
01
Start by identifying the procurement cycle stages.
02
Create a flowchart template with each stage represented as a box or shape.
03
Label each stage with a brief description to indicate its purpose.
04
Connect the stages with arrows to indicate the flow of the procurement process.
05
Include decision points and alternate paths in the flowchart if applicable.
06
Review the flowchart for accuracy and clarity.
07
Seek feedback from stakeholders to ensure all stages are included.
08
Revise and finalize the flowchart based on feedback received.
09
Share the completed procurement cycle flowchart with relevant team members.
Who needs procurement cycle flow chart?
01
Organizations and companies involved in procurement activities.
02
Procurement managers and professionals for visualizing and understanding the procurement cycle.
03
Project managers and team members involved in procurement decision-making.
04
Internal auditors and compliance officers to ensure adherence to procurement processes.
05
Training and educational institutions teaching procurement concepts and practices.
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What is procurement cycle flow chart?
The procurement cycle flow chart is a visual representation of the steps involved in the procurement process.
Who is required to file procurement cycle flow chart?
The procurement team or department is typically responsible for creating and filing the procurement cycle flow chart.
How to fill out procurement cycle flow chart?
To fill out the procurement cycle flow chart, you must identify each step in the procurement process and the individuals or departments responsible for each step.
What is the purpose of procurement cycle flow chart?
The purpose of the procurement cycle flow chart is to provide a clear overview of the procurement process, including timelines, responsibilities, and potential bottlenecks.
What information must be reported on procurement cycle flow chart?
The procurement cycle flow chart should include details such as the specific steps involved in the procurement process, timelines for each step, responsible parties, and any decision points.
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