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1 JAN 2016Sole Source Purchased ensure the fair and equitable treatment and to foster effective broad based competition, a standard procurement process is followed whenever public funds are expended.

How to fill out sole source purchase

How to fill out sole source purchase

1. Understand the requirements and purpose of a sole source purchase.
2. Determine if the purchase meets the criteria for a sole source procurement.
3. Gather all necessary documentation and supporting evidence.
4. Prepare a written justification explaining why a sole source purchase is necessary.
5. Include details about the specific product or service to be procured.
6. Outline the reasons why the product or service can only be obtained from a single source.
7. Provide information about the source/vendor and justify why they are the only suitable option.
8. Include any relevant pricing or cost information.
9. Obtain necessary approvals from higher authorities or procurement departments.
10. Submit the completed sole source purchase request to the appropriate department or agency.
11. Monitor the progress of the purchasing process and address any inquiries or concerns.

Who needs sole source purchase?

1. Government agencies or entities when they require a unique product or service.
2. Organizations facing urgent situations where time constraints make a competitive bid process impractical.
3. When a product or service is proprietary or patented, and there are no alternatives available in the market.
4. In emergency situations where immediate procurement is necessary to address critical needs.
5. Certain specialized industries or sectors where specific expertise or qualifications are essential.
6. In situations where the procurement involves national security or classified information.

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What is sole source purchase?

Sole source purchase is a procurement method where a contract is awarded without competitive bidding because there is only one known supplier or vendor that can provide the required goods or services.

Who is required to file sole source purchase?

Government agencies and organizations that have specific regulations or policies requiring them to document and justify sole source purchases.

How to fill out sole source purchase?

To fill out a sole source purchase, the requester must provide a detailed justification for why the purchase cannot be made through competitive bidding and provide any supporting documentation.

What is the purpose of sole source purchase?

The purpose of sole source purchase is to streamline the procurement process for goods or services that have only one available supplier, saving time and resources.

What information must be reported on sole source purchase?

Information that must be reported on a sole source purchase includes the reasoning for the sole source decision, details of the supplier, the goods or services being purchased, and the estimated cost.