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Collections Disaster Recovery Manual University of British Columbia Library July 18, 2012, The University of British Columbia Library Collections Disaster Recover Manual Contents I. Primary Emergency

How to fill out collections disaster recovery manual

How to fill out a collections disaster recovery manual:

1. Determine the purpose: Start by defining the purpose of the collections disaster recovery manual. This could include outlining procedures to recover and restore collections in the event of a disaster, identifying key personnel responsible for carrying out recovery tasks, and documenting step-by-step processes.
2. Review collection inventory: Conduct a thorough review of the collection inventory to identify the different types of items, their locations, and their significance. This information is crucial for developing appropriate recovery strategies and prioritizing restoration efforts.
3. Identify potential risks: Assess potential risks that could lead to a disaster affecting the collections, such as natural disasters, fire, vandalism, or theft. Understanding these risks helps in formulating tailored recovery plans and preventive measures.
4. Develop recovery strategies: Based on the identified risks and collection inventory, develop specific recovery strategies. These strategies should include guidelines for handling each type of item, specifying required tools and resources, and outlining recommended techniques for restoration.
5. Document procedures: Document step-by-step procedures for recovering and restoring the collections. Include detailed instructions for salvage techniques, cleaning methods, digital or physical documentation practices, and any other relevant processes. Clear, concise instructions will ensure a consistent and effective recovery process.
6. Establish communication protocols: Establish communication protocols to ensure effective coordination among the individuals involved in the recovery process. This may involve designating specific roles, establishing an emergency contact list, and determining channels of communication.

Who needs a collections disaster recovery manual?

1. Museums: Museums often house valuable collections that need protection and recovery measures in case of a disaster. A collections disaster recovery manual assists museum staff in executing efficient restoration procedures.
2. Libraries: Libraries maintain various collections, including rare books, manuscripts, and historical documents. Having a collections disaster recovery manual helps library staff take appropriate actions to preserve and restore these valuable materials.
3. Archives: Archives preserve important records, photographs, and other historical documents. A collections disaster recovery manual guides archivists in implementing systematic recovery responses to safeguard these irreplaceable resources.
4. Art galleries: Art galleries house valuable artwork that can be susceptible to damages caused by disasters. A collections disaster recovery manual provides art gallery staff with guidelines for restoring and preserving art in the event of a disaster.
5. Historical societies: Historical societies often manage historical artifacts, photographs, and genealogical records. A collections disaster recovery manual supports historical society members in protecting and mitigating damages to their collections.

In summary, filling out a collections disaster recovery manual involves determining the purpose, reviewing the collection inventory, identifying potential risks, developing recovery strategies, documenting procedures, and establishing communication protocols. Various institutions like museums, libraries, archives, art galleries, and historical societies benefit from having a collections disaster recovery manual to guide them in preserving and recovering their valuable collections.

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What is collections disaster recovery manual?

A collections disaster recovery manual is a document that outlines procedures for recovering collections in case of a disaster.

Who is required to file collections disaster recovery manual?

All organizations that have collections that could be at risk in the event of a disaster are required to file collections disaster recovery manual.

How to fill out collections disaster recovery manual?

To fill out a collections disaster recovery manual, organizations should include detailed procedures for recovering collections, contact information for key personnel, and any relevant information about the collections.

What is the purpose of collections disaster recovery manual?

The purpose of a collections disaster recovery manual is to ensure that organizations have a plan in place to protect and recover their collections in the event of a disaster.

What information must be reported on collections disaster recovery manual?

Information that must be reported on a collections disaster recovery manual includes procedures for recovering collections, contact information for key personnel, and any relevant information about the collections.

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