Get the free Records of processing activities: DR-WALTER

Model record of data processing activities for processors based on the model published by the German Data Protection Conference (Datenschutzkonferenz) which can be downloaded on the website of the

How to fill out records of processing activities

How to fill out records of processing activities

1. Start by identifying all the processing activities carried out by your organization.
2. Collect all the relevant information for each processing activity, such as the purpose of the processing, the categories of personal data involved, the recipients of the data, and the retention period.
3. Document the legal basis for each processing activity, such as consent, contract necessity, or legitimate interest.
4. Assess the risks and potential impacts of each processing activity on the rights and freedoms of individuals.
5. Implement appropriate technical and organizational measures to ensure the security and confidentiality of the personal data.
6. Establish a record of processing activities that includes all the required information for each processing activity.
7. Update the record regularly as new processing activities are introduced or existing ones are modified.
8. Make sure the record is easily accessible to relevant stakeholders, such as data subjects, supervisory authorities, and internal personnel responsible for compliance.
9. Periodically review and audit the record to ensure its accuracy and compliance with applicable data protection laws.

Who needs records of processing activities?

1. Records of processing activities are required by any organization that is subject to data protection laws, such as the General Data Protection Regulation (GDPR).
2. This includes both data controllers, who determine the purposes and means of processing personal data, and data processors, who process personal data on behalf of the data controllers.
3. The records help demonstrate accountability and compliance with data protection regulations, and they provide transparency to individuals about how their personal data is being processed.
4. Supervisory authorities may also request access to these records during audits or investigations to ensure organizations are fulfilling their obligations under the law.

For pdfFiller’s FAQs

Where do I find records of processing activities?

The premium pdfFiller subscription gives you access to over 25M fillable templates that you can download, fill out, print, and sign. The library has state-specific records of processing activities and other forms. Find the template you need and change it using powerful tools.

Can I create an electronic signature for signing my records of processing activities in Gmail?

Create your eSignature using pdfFiller and then eSign your records of processing activities immediately from your email with pdfFiller's Gmail add-on. To keep your signatures and signed papers, you must create an account.

How do I edit records of processing activities straight from my smartphone?

The pdfFiller mobile applications for iOS and Android are the easiest way to edit documents on the go. You may get them from the Apple Store and Google Play. More info about the applications here. Install and log in to edit records of processing activities.

What is records of processing activities?

The records of processing activities are documents that outline how personal data is handled within an organization.

Who is required to file records of processing activities?

Any organization that processes personal data is required to file records of processing activities.

How to fill out records of processing activities?

Records of processing activities can be filled out by documenting the types of personal data processed, purposes for processing, and security measures in place.

What is the purpose of records of processing activities?

The purpose of records of processing activities is to demonstrate compliance with data protection regulations, such as the GDPR.

What information must be reported on records of processing activities?

Information to be reported on records of processing activities includes categories of personal data, purposes of processing, recipients of data, and data retention periods.