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AIEMA RHODE ISLAND EMERGENCY MANAGEMENT AGENCY Sub-Recipient Grant Management Handbook Revised December 2013 Rhode Island Emergency Management Agency 645 New London Ave. Cranston, RI 02920 P: (401)

How to fill out sub-recipient grant management handbook

1. Gather all necessary organizational information: Start by collecting all relevant information about your organization, such as its legal name, tax identification number, address, and contact information. This information will be needed when filling out the sub-recipient grant management handbook.
2. Understand the purpose of the handbook: Familiarize yourself with the overall purpose and objectives of the sub-recipient grant management handbook. This document serves as a guide for organizations that receive grant funding and outlines the responsibilities, requirements, and regulations that must be followed throughout the grant lifecycle.
3. Review grant requirements and expectations: Thoroughly read the grant agreement or contract to understand the specific requirements and expectations for sub-recipients. Take note of any reporting deadlines, financial management guidelines, programmatic objectives, and compliance obligations that need to be addressed in the handbook.
4. Organize funding and program information: Gather all relevant information about the specific grant program or funding source that you are working with. This includes details such as the grantor's name, the funding period, grant objectives, and any special conditions that need to be included in the handbook.
5. Develop policies and procedures: Create clear and concise policies and procedures that align with the grant requirements and your organization's operations. Address areas such as financial management, reporting, monitoring and evaluation, record-keeping, procurement, conflict of interest, and any other relevant areas specific to your organization.
6. Provide guidance on program implementation: Include sections that provide guidance on how to implement and monitor the program activities funded by the grant. This may include outlining the project timeline, identifying key performance indicators, and detailing the steps involved in delivering the proposed services or interventions.
7. Ensure compliance with regulations: Incorporate information about any legal, regulatory, or ethical requirements that must be adhered to as a sub-recipient of grant funding. This may include outlining compliance with laws related to non-discrimination, equal opportunity, financial management, audits, and reporting obligations.
8. Include reporting templates and forms: Provide sub-recipients with relevant reporting templates, forms, or systems that need to be utilized when submitting progress reports, financial statements, or other required documentation. Make sure to specify the format, frequency, and submission deadlines for each type of report.
9. Seek legal and financial expertise: Consider seeking guidance from professionals with legal and financial expertise to ensure that the handbook accurately reflects the necessary compliance with grant regulations and addresses any potential risk or liability. They can help ensure that the handbook is comprehensive, lawful, and aligned with best practices.

Who needs sub-recipient grant management handbook?

1. Non-profit organizations: Non-profit organizations that receive grant funding from government agencies, foundations, or other entities may need a sub-recipient grant management handbook to guide them in meeting the requirements and expectations of their funding sources.
2. Government agencies: Government agencies that provide grants to other organizations as sub-recipients may also require a sub-recipient grant management handbook. This handbook helps in ensuring that sub-recipients comply with the funding agency's regulations and guidelines.
3. Educational institutions: Educational institutions, such as colleges and universities, often receive grant funding for research, community outreach projects, or other programs. They may need a sub-recipient grant management handbook to ensure proper management and compliance with grant requirements.
4. Community-based organizations: Community-based organizations working on various social, environmental, or health-related initiatives may receive grant funding as sub-recipients. A sub-recipient grant management handbook can help them navigate the complexities of grant administration and meet their contractual obligations.
5. Research institutions: Research institutions conducting scientific studies or investigations often rely on grant funding. Having a sub-recipient grant management handbook in place ensures that the institution complies with funding requirements and maintains integrity in research processes.

Overall, any organization that receives grant funding as a sub-recipient can benefit from having a sub-recipient grant management handbook. It serves as a valuable tool to guide organizations in fulfilling their obligations, managing funds effectively, and maintaining compliance with grant regulations.

For pdfFiller’s FAQs

What is sub-recipient grant management handbook?

The sub-recipient grant management handbook is a guidebook that provides instruction on managing grants received by sub-recipients.

Who is required to file sub-recipient grant management handbook?

All organizations that receive grant funds as sub-recipients are required to file the sub-recipient grant management handbook.

How to fill out sub-recipient grant management handbook?

The sub-recipient grant management handbook can be filled out by following the instructions provided in the handbook and providing all required information.

What is the purpose of sub-recipient grant management handbook?

The purpose of the sub-recipient grant management handbook is to ensure that sub-recipients properly manage and report on grant funds.

What information must be reported on sub-recipient grant management handbook?

Information such as grant funds received, how they were used, any outcomes achieved, and any compliance issues must be reported on the sub-recipient grant management handbook.

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