Get the free P-Card Monthly Reconciliation Form - FSU Procurement Services - procurement fsu
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Card Monthly Reconciliation Form Department Name: Cardholders Name: Cardholders Employee ID#: Reconciliation Month: By signing this form, I attest that I have reviewed the Card transactions and receipts
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How to fill out p-card monthly reconciliation form
How to fill out p-card monthly reconciliation form
01
To fill out the p-card monthly reconciliation form, follow these steps:
02
Collect all your p-card transaction receipts and statements for the month.
03
Start by entering the billing period and your personal information at the top of the form.
04
Review each transaction and its corresponding receipt or statement.
05
Verify that the transaction amount matches the receipt or statement.
06
If there are any discrepancies or errors, note them down and investigate further.
07
Categorize each transaction according to the provided expense categories.
08
Enter the transaction details, such as vendor name, transaction date, and amount, in the appropriate columns.
09
Calculate the total amount for each expense category.
10
Add up all the expense category totals to get the grand total for the month.
11
Sign and date the form to confirm its accuracy.
12
Submit the completed form along with all supporting documents to the designated person or department.
Who needs p-card monthly reconciliation form?
01
The p-card monthly reconciliation form is required for anyone who uses a p-card (purchasing card) for business expenses within an organization.
02
This form helps individuals or departments keep track of their p-card transactions, reconcile them with actual receipts and statements, and ensure accuracy in financial records.
03
Both cardholders and financial administrators may need to use this form for different purposes, such as expense reporting, auditing, or compliance.
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What is p-card monthly reconciliation form?
The p-card monthly reconciliation form is a document used to reconcile all transactions made using a purchase card.
Who is required to file p-card monthly reconciliation form?
All employees who have a purchase card are required to file the p-card monthly reconciliation form.
How to fill out p-card monthly reconciliation form?
To fill out the form, employees need to list all transactions made with the purchase card, provide supporting documentation for each transaction, and reconcile the total amount spent with the available budget.
What is the purpose of p-card monthly reconciliation form?
The purpose of the form is to ensure that all transactions made with the purchase card are legitimate and within budget.
What information must be reported on p-card monthly reconciliation form?
The form must include details of all transactions made with the purchase card, including date, vendor, amount, and supporting documentation.
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