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DATA PROTECTION POLICY STATEMENT (TIER 1) The Born Free Foundation Born Free Trading LimitedDocument Control Reference: GDPR DOC 1.0 Issue No: 003 Issue Date: 6th March 2018 Page: 1 of 17 Clients:

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How to fill out data protection policy statement

01

To fill out a data protection policy statement, follow these steps:

02

Start by providing a clear and concise introduction that explains the purpose of the policy statement.

03

Identify the data protection principles that your organization follows, such as transparency, accountability, or data minimization.

04

Specify the types of personal data that your organization collects, processes, and stores.

05

Outline the legal basis for processing personal data, such as consent, legitimate interest, or contractual necessity.

06

Describe the rights of individuals regarding their personal data, including the right to access, rectify, and delete their data.

07

Explain how your organization ensures data security and the measures in place to prevent data breaches.

08

Detail the procedures for reporting and handling data breaches, including notifying affected individuals and authorities.

09

Provide information on how long you retain personal data and the criteria used to determine the retention period.

10

Outline the procedures for data subject requests and how your organization handles such requests.

11

Include information on any international transfers of personal data and the safeguards implemented to protect the data.

12

Explain how your organization ensures compliance with data protection laws and regulations.

13

Finally, conclude the policy statement with a clear statement of commitment to data protection and the responsible use of personal data.

Who needs data protection policy statement?

01

Any organization that collects, processes, or stores personal data needs a data protection policy statement.

02

This includes businesses of all sizes, government agencies, non-profit organizations, and educational institutions.

03

Data protection policy statements are essential for demonstrating compliance with data protection laws and regulations,

04

building trust with customers, protecting individuals' privacy rights, and ensuring the secure handling of personal data.

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What is data protection policy statement?

A data protection policy statement is a document outlining an organization's commitment to protecting the privacy and confidentiality of data.

Who is required to file data protection policy statement?

Organizations that collect and process personal data are required to file a data protection policy statement.

How to fill out data protection policy statement?

To fill out a data protection policy statement, organizations should detail the measures they have in place to safeguard data and adhere to data protection regulations.

What is the purpose of data protection policy statement?

The purpose of a data protection policy statement is to demonstrate an organization's compliance with data protection laws and reassure stakeholders of their commitment to data privacy.

What information must be reported on data protection policy statement?

A data protection policy statement should include details on the types of data collected, how it is stored and secured, and how individuals can exercise their data rights.

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