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Cash Handling Evaluation Checklist CASH HANDLING Yes No N/A 1. Are all requests for petty cash change funds made to the Office of the Bursar in writing, with a petty cash fund request form?2. Upon

How to fill out petty cash fund procedure

How to fill out petty cash fund procedure

1. To fill out a petty cash fund procedure, follow these steps: 1. Determine the amount of money needed for the petty cash fund. This amount should be based on the regular expenses that are expected to be paid from the fund.
2. Prepare a petty cash voucher. The voucher should include details such as the date, the amount of cash taken from the fund, the purpose of the expense, and the name of the person who received the cash.
3. Have the petty cash voucher approved by a designated authority, such as a manager or supervisor, who has the authority to authorize the use of the petty cash fund.
4. Withdraw the required amount of cash from the petty cash fund and provide it to the person who will be making the expense.
5. Keep a record of all petty cash transactions, including the petty cash vouchers and receipts for all expenses paid from the fund.
6. Replenish the petty cash fund when it becomes low. This can be done by submitting a petty cash replenishment request, along with the supporting documents, to the designated authority.
7. Conduct periodic audits of the petty cash fund to ensure that the amount of cash in the fund matches the recorded transactions. Make any necessary adjustments or corrections.
8. Review and update the petty cash fund procedure periodically to reflect any changes in the organization's policies or practices.

Who needs petty cash fund procedure?

1. Any organization or business that handles small, routine expenses may need a petty cash fund procedure. This can include businesses of all sizes, non-profit organizations, educational institutions, and government agencies.
2. The petty cash fund procedure provides guidelines and controls for managing and tracking small expenses that are paid in cash. By having a well-defined procedure in place, organizations can ensure that petty cash is used responsibly, expenses are properly documented, and the fund is replenished in a timely manner.

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Petty Cash Fund Procedure - Controller and Treasury - Texas ... template instructions

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What is petty cash fund procedure?

Petty cash fund procedure is a process of managing and controlling small amounts of cash kept on hand for minor expenses.

Who is required to file petty cash fund procedure?

Typically, the person responsible for managing the petty cash fund is required to file the petty cash fund procedure.

How to fill out petty cash fund procedure?

To fill out the petty cash fund procedure, one must document all transactions, including date, amount, purpose, and receipt of each expenditure.

What is the purpose of petty cash fund procedure?

The purpose of petty cash fund procedure is to provide a convenient way to pay for small expenses without the need for reimbursement through the regular accounting system.

What information must be reported on petty cash fund procedure?

The petty cash fund procedure should include details of all cash disbursements, such as date, amount, purpose, and recipient.