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Agreement and Guidelines for Caterers General Guidelines Food service for The Depot events is open to any licensed and insured caterer. Caterer must provide proof of licensing and insurance coverage

How to fill out catering services agreement

How to fill out a catering services agreement:

1. Start by gathering all necessary information: Before filling out the agreement, make sure you have all the relevant details such as the names of the parties involved, contact information, event date, venue, and specific services required.
2. Read and understand the agreement: Carefully review the catering services agreement to ensure you understand all its terms and conditions. Pay attention to sections pertaining to payment, cancellation, changes to the menu or services, and any additional fees.
3. Customize the agreement: Tailor the agreement to your specific needs. If there are any special instructions or arrangements, clearly outline them in the agreement. This could include dietary restrictions, equipment requirements, or specific responsibilities of the caterer.
4. Define the scope of services: Clearly define the services the caterer will provide. This can include menu planning, food preparation, setup, serving, and cleanup. Specify the number of staff members required and any specific duties they will perform.
5. Include pricing and payment terms: Outline the total cost of catering services and the payment schedule. Detail any additional charges such as gratuity, taxes, or service fees. Indicate the deadline for finalizing the guest count and adjust the cost accordingly.
6. Specify cancellation and refund policies: Include terms for canceling or rescheduling the event and how it will affect the payment. Determine if any refunds will be provided and under what circumstances.
7. Address liability and insurance: Define the responsibilities and liabilities of both parties. Specify any insurance requirements, including liability coverage, liquor liability, or worker's compensation insurance. Determine who will be responsible for damages or loss of property.
8. Signature and date: Ensure that all parties involved sign and date the agreement to indicate their acceptance of the terms. Keep a copy of the signed agreement for reference.

Who needs a catering services agreement:

1. Event organizers: Individuals or companies hosting an event that requires catering services should have a catering services agreement. This can include weddings, corporate events, parties, or any other gathering that involves food and beverage service.
2. Catering companies: Caterers providing their services to clients should also have a catering services agreement. This agreement protects both the caterer and the client by clearly outlining the expectations, responsibilities, and terms of the services being provided.
3. Venues and event spaces: If a venue or event space offers in-house catering services or requires an agreement with external caterers, they will need a catering services agreement. This ensures that all parties involved are aware of their roles and responsibilities regarding catering services.

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