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2017 Sole Source Form sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved

How to fill out a sole source determination

How to fill out a sole source determination

1. To fill out a sole source determination form, follow these steps:
2. Begin by gathering all the necessary information about the product or service you require. This includes details such as the specifications, quantity needed, and any specific requirements.
3. Identify the reasons why the product or service can only be sourced from a single supplier. This could be due to exclusivity rights, unique expertise, or compatibility issues with existing systems.
4. Research and identify potential suppliers who meet the criteria for sole sourcing. This may involve conducting market research, reaching out to industry experts, or requesting information from potential suppliers.
5. Evaluate and compare the potential suppliers based on factors such as quality, cost, delivery time, and past performance. Determine which supplier is the most suitable for your needs.
6. Prepare the sole source determination form, which typically includes sections for stating the justification for sole sourcing, the description of the product or service required, and any supporting documentation or evidence.
7. Fill out the form accurately and provide all the required information. Make sure to include any relevant attachments or supporting documents.
8. Review the completed form and double-check for any errors or omissions.
9. Submit the sole source determination form to the appropriate department or authority for review and approval.
10. Follow up on the status of your request and provide any additional information or clarification if requested.
11. Once the sole source determination is approved, proceed with initiating the procurement process with the selected supplier.

Who needs a sole source determination?

1. A sole source determination is required in situations where a specific product or service can only be sourced from a single supplier. It is typically needed in the following scenarios:
2. - Exclusivity: When a supplier has exclusive rights to provide a particular product or service, and there are no viable alternatives.
3. - Unique Expertise: When a supplier possesses specialized knowledge, skills, or technology that is essential for meeting specific requirements.
4. - Compatibility: When a product or service needs to integrate with existing systems or components that are only compatible with a particular supplier's offerings.
5. - Urgency: When there is an urgent need for a product or service and the time constraints make it impractical to obtain multiple bids or proposals.
6. In such cases, a sole source determination helps ensure a smooth procurement process and allows for the timely acquisition of the required product or service.

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What is a sole source determination?

A sole source determination is a process used to determine if a specific vendor is the only one capable of providing a particular product or service.

Who is required to file a sole source determination?

Typically, procurement departments or individuals responsible for purchasing are required to file a sole source determination.

How to fill out a sole source determination?

To fill out a sole source determination, one must provide detailed justification for why only one vendor can meet the requirements, as well as any supporting documentation.

What is the purpose of a sole source determination?

The purpose of a sole source determination is to ensure that the procurement process is fair and competitive, while also recognizing situations where only one vendor can meet the needs of the organization.

What information must be reported on a sole source determination?

Information such as the vendor's qualifications, the specific product or service needed, and justification for why only one vendor can provide it must be reported on a sole source determination.