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SEAWARDS MANUAL I. Introduction A. What is a Subaward? Defined by 2 CFR 200.92 an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award

How to fill out subrecipient management and oversight

How to fill out subrecipient management and oversight

1. Begin by assessing the specific requirements and expectations for subrecipient management and oversight as outlined in your organization's policies, grant agreements, and applicable regulations.
2. Develop a comprehensive plan that includes clear communication channels, roles and responsibilities, risk assessment strategies, and reporting procedures.
3. Identify potential subrecipients through a thorough selection process, considering factors such as experience, capacity, and past performance.
4. Establish a strong working relationship with subrecipients, conducting regular meetings, providing clear guidance and instructions, and promoting open communication.
5. Monitor and evaluate subrecipient performance through periodic site visits, progress reports, financial audits, and other monitoring mechanisms.
6. Ensure compliance with all relevant regulations, including documentation requirements, financial management standards, and reporting deadlines.
7. Address any issues or non-compliance promptly and take corrective actions as necessary.
8. Maintain thorough records of all subrecipient management and oversight activities for future reference and audits.
9. Continuously review and improve your subrecipient management and oversight processes based on lessons learned and evolving best practices.
10. Seek guidance from legal and compliance experts, as necessary, to ensure adherence to the applicable laws and regulations.

Who needs subrecipient management and oversight?

1. Organizations and entities that receive grants or funding from government agencies, foundations, or other sources where subawards/subgrants are involved typically require subrecipient management and oversight.
2. Non-profit organizations, research institutions, universities, and governmental agencies often need to implement robust subrecipient management and oversight practices.
3. Any organization that disburses funds to subrecipients for the purpose of carrying out specific project activities or services should have effective subrecipient management and oversight in place.

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What is subrecipient management and oversight?

Subrecipient management and oversight involves monitoring and supervising the activities and performance of organizations that receive funds through a grant or contract.

Who is required to file subrecipient management and oversight?

Organizations that provide funding to subrecipients through grants or contracts are required to file subrecipient management and oversight.

How to fill out subrecipient management and oversight?

Subrecipient management and oversight forms typically include information on the subrecipient organization, the activities being funded, and the monitoring procedures in place.

What is the purpose of subrecipient management and oversight?

The purpose of subrecipient management and oversight is to ensure that funds are being used effectively and in accordance with the terms of the grant or contract.

What information must be reported on subrecipient management and oversight?

Information reported on subrecipient management and oversight forms may include financial reports, progress reports, and documentation of monitoring activities.