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CITY OF FREEPORT 125 Main Street E PO Box 301 Freeport, MN 56331 3208362112 FAX 3208362116 For TTY/TDD Users 18006273529 or 711 Minnesota Relay Service www.freeportmn.org June 27, 2017, Regular Meeting

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How to fill out approve agenda motion to

01

Start by reviewing the proposed agenda motion before the meeting.

02

Familiarize yourself with the purpose and objectives of the motion.

03

Attend the meeting where the motion will be discussed and voted upon.

04

Wait for the agenda item related to the motion to be called upon.

05

Raise your hand or wait for the chairperson to ask for any motions to approve the agenda.

06

State your motion clearly and concisely, ensuring it aligns with the proposed agenda.

07

Wait for a seconder, another participant who supports the motion, to second it.

08

Explain briefly why you believe the agenda should be approved according to your motion.

09

Allow for any discussion or debate on the motion from other meeting participants.

10

Once the discussion is complete, the chairperson will call for a vote.

11

Cast your vote in favor or against the motion to approve the agenda.

12

The chairperson will announce the result of the vote and record it in the minutes of the meeting.

Who needs approve agenda motion to?

01

Anyone participating in a meeting where an agenda is being discussed and voted upon needs to approve the agenda motion.

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What is approve agenda motion to?

It is a formal request to add an item to the agenda for a meeting.

Who is required to file approve agenda motion to?

Any member of the organization or group who wants to add an item to the agenda.

How to fill out approve agenda motion to?

The member must submit a written request outlining the topic to be added and the reason for its inclusion.

What is the purpose of approve agenda motion to?

To ensure that important items are discussed and decisions are made in a timely manner.

What information must be reported on approve agenda motion to?

The topic to be added, the reason for its inclusion, and any supporting information.

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