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INVITATION TO INATTENTION: This is not an order. Read all instructions, terms and conditions carefully. INVITATION NO.:KCT01167 February 7, 2019, Best ValueRETURN ORIGINAL COPY OF BID TO:ACTS PROCUREMENT
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How to fill out procurement to payment

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To fill out procurement to payment, follow these steps:
02
- Start by creating a comprehensive procurement plan, including a budget and a list of required goods or services.
03
- Conduct a market research to identify potential suppliers and evaluate their capabilities and offerings.
04
- Issue a request for quotation (RFQ) or a request for proposal (RFP) to invite potential suppliers to submit their bids.
05
- Evaluate the submitted bids based on predetermined criteria and select the most suitable supplier.
06
- Negotiate the terms and conditions of the procurement contract with the selected supplier.
07
- Obtain any necessary approvals or authorizations for the procurement.
08
- Create a purchase order or contract agreement detailing the agreed-upon terms and conditions.
09
- Receive and inspect the goods or services delivered by the supplier.
10
- Approve the supplier's invoice for payment.
11
- Process the payment to the supplier based on the agreed payment terms.
12
- Keep detailed records of the entire procurement process for future reference and auditing purposes.

Who needs procurement to payment?

01
Procurement to payment is needed by organizations, businesses, and institutions that engage in purchasing goods or services from external suppliers.
02
It is especially important for entities that have a structured procurement process and need to ensure efficient and timely payment to suppliers.
03
This can include government agencies, corporations, non-profit organizations, educational institutions, and healthcare facilities, among others.
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Procurement to payment is the process of acquiring goods or services, including sourcing, purchasing, receiving, and paying for them.
All vendors and suppliers who provide goods or services to a company are required to file procurement to payment.
Procurement to payment forms can be filled out online or through paper forms provided by the company.
The purpose of procurement to payment is to track and manage the purchasing of goods and services, as well as to ensure accurate and timely payment to vendors and suppliers.
The information reported on procurement to payment includes details of the goods or services purchased, the vendor or supplier, the cost, and payment terms.
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