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LOMPOC UNIFIED SCHOOL DISTRICT LOMPOC, CALIFORNIA January 29, 2013, Adopted Minutes ADJOURN TO CLOSED SESSION The Board adjourned to closed session at 4:31 p.m. to discuss personnel matters, conference
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01
Begin by announcing the intention to adjourn into a closed session.
02
State the purpose of the closed session and cite the specific legal reason for conducting it in closed session.
03
Ensure that all non-essential personnel and members of the public are asked to leave the meeting room before proceeding with the closed session.
04
Verify that only authorized individuals are present in the closed session.
05
Maintain a record of the closed session minutes separately from the regular meeting minutes.
06
When the closed session is concluded, reconvene the public meeting and announce the end of the closed session.
07
Summarize any actions or decisions made during the closed session without disclosing any confidential or private information.
08
Adjourn the meeting completely once all necessary business has been conducted.

Who needs adjourn to closed session?

01
Individuals or groups who need to discuss confidential or sensitive matters that cannot be addressed in an open forum may require adjournment into a closed session.
02
Examples include government bodies discussing personnel matters, legal issues, or negotiations, or organizations dealing with sensitive financial information.
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Adjourn to closed session is a motion made in a meeting to end the current open session and continue discussions in a closed session that is not open to the public.
Typically the chairperson or the person presiding over the meeting is responsible for filing the motion to adjourn to closed session.
To fill out adjourn to closed session, the person making the motion should announce the intention to adjourn to closed session during the meeting and provide a brief reason for the decision.
The purpose of adjourn to closed session is to allow the participants to discuss sensitive or confidential matters without the presence of the public.
The reason for requesting the adjournment to closed session and any relevant details about the topic that will be discussed should be reported.
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