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MedicalCollegeofGeorgia PurchasingCard Program PaymentManager ReportGuide Revised:September25,2009Table of ContentsContactsOverviewPage 208Viewing the Dashboard Summary Page 209Configurable Reports
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How to fill out purchasing cards - financial
How to fill out purchasing cards - financial
01
Gather all the necessary financial documents and information, such as invoices, receipts, and budget details.
02
Determine the spending limits and restrictions for the purchasing cards.
03
Ensure that all cardholders are trained on proper card usage and financial policies.
04
Access the online purchasing card system or use the provided paper forms to initiate purchases.
05
Enter the required information for each transaction, including vendor details, item description, and cost.
06
Attach any relevant supporting documentation to the transaction, such as receipts or invoices.
07
Review and verify the accuracy of all entered information before submitting the transaction for approval.
08
Follow any additional approval processes or workflows as required by the organization.
09
Monitor and track the status of submitted transactions to ensure timely processing and payment.
10
Reconcile the purchasing card transactions with the corresponding financial records to maintain accurate accounting.
11
Retain copies of all documentation and transaction records for future reference and auditing purposes.
Who needs purchasing cards - financial?
01
Various organizations and businesses can benefit from using purchasing cards in their financial operations.
02
Small businesses: Purchasing cards provide a convenient and efficient way for small businesses to manage their day-to-day expenses, streamline the procurement process, and track purchases.
03
Government agencies: Purchasing cards help government agencies simplify the procurement process, ensure compliance with financial regulations, and monitor spending by different departments or units.
04
Non-profit organizations: Purchasing cards offer non-profit organizations a simple and controlled method to make purchases, track expenses, and reconcile financial records.
05
Educational institutions: Purchasing cards are useful for educational institutions in managing purchases made by different departments, faculties, or research groups, while maintaining financial controls and accountability.
06
Corporate organizations: Purchasing cards enable corporate organizations to streamline their procurement procedures, empower employees to make authorized purchases, and enforce spending policies and controls.
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What is purchasing cards - financial?
Purchasing cards - financial are credit cards specifically used for making purchases related to the financial department of an organization.
Who is required to file purchasing cards - financial?
Employees who are authorized to make purchases on behalf of the financial department are required to file purchasing cards - financial.
How to fill out purchasing cards - financial?
To fill out purchasing cards - financial, employees need to provide details of the purchase, including the vendor, amount, date, and purpose.
What is the purpose of purchasing cards - financial?
The purpose of purchasing cards - financial is to streamline the purchasing process for the financial department and track expenses more efficiently.
What information must be reported on purchasing cards - financial?
Information such as the vendor, amount, date, and purpose of the purchase must be reported on purchasing cards - financial.
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