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Pennington County Planning Department Pennington County Administration Bldg 130 Kansas City St. Ste. 200 Rapid City, SD 57701 Phone: 605.394.2186UNOFFICIAL REQUEST FOR RECORDS DATE RECEIVED Stamp
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How to fill out unofficial request for records

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How to fill out unofficial request for records

01
Begin by addressing the letter to the appropriate authority or department that has the records you are requesting.
02
Clearly state in the letter that you are making an unofficial request for records and provide a brief explanation of why you need them.
03
Include your personal information such as your name, contact details, and any identification numbers that may be relevant.
04
Specify the exact records you are requesting and provide any additional details or context that can help the authority locate the records quicker.
05
If there are any specific formatting requirements or deadlines, make sure to mention them in the letter.
06
Thank the recipient for their attention to your request and provide your contact information in case they need to reach you for further clarification or correspondence.
07
Sign and date the letter before sending it via certified mail or any other trackable method to ensure its delivery.

Who needs unofficial request for records?

01
Individuals who are seeking information that is not available through official channels may need to file an unofficial request for records.
02
Academic researchers or historians who are conducting studies and require access to specific records.
03
Journalists or reporters investigating a particular topic or event.
04
Citizens who are trying to gather background information on a certain issue or situation.
05
Lawyers or legal professionals who need additional records to support their legal cases.
06
Insurance companies or claims adjusters who are researching past records for claim settlements.
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An unofficial request for records is a non-binding petition made by an individual or entity to access certain documents or information maintained by a governmental or administrative body, typically for personal or informational purposes rather than legal or formal proceedings.
Individuals or entities seeking access to public records, such as journalists, researchers, or members of the public, are typically required to file an unofficial request for records.
To fill out an unofficial request for records, one should provide their personal information, specify the records they seek, state the purpose of the request, and submit the completed form to the relevant authority, adhering to any specific guidelines they have.
The purpose of an unofficial request for records is to obtain access to information for personal use, to gather research data, to ensure transparency in governance, or to satisfy general curiosity about public records.
The information that must be reported typically includes the requester's name, contact information, a detailed description of the records requested, the purpose of the request, and the date of submission.
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