Get the free Purchase Card Reconciliation Form - University of Rhode Island

University of Rhode IslandPurchase Card Reconciliation Form Mail:University of Rhode Island Carlotta Administration Bldg. 75 Lower College Road, room 103 Kingston, RI 028811966Fax: 401/8744825 Email:

How to fill out purchase card reconciliation form

How to fill out purchase card reconciliation form

1. Gather all necessary receipts and documentation for your purchases made using the purchase card.
2. Open the purchase card reconciliation form and input the required information, such as your name, department, and the reconciliation period.
3. Start by listing the date of each purchase, the vendor name, and the purpose of the purchase.
4. Enter the individual purchase amounts and categorize them based on their expense type, such as supplies, equipment, or travel.
5. Cross-reference each purchase with the corresponding receipt or documentation to ensure accuracy.
6. Calculate the total amount spent for each expense category and record it on the form.
7. Include any necessary remarks or explanations for specific purchases if required.
8. Review the completed form for any errors or inconsistencies.
9. Obtain any necessary approvals or signatures before submitting the form for processing.
10. Submit the filled out purchase card reconciliation form to the designated department or individual responsible for handling such forms.

Who needs purchase card reconciliation form?

1. Anyone who has made purchases using a purchase card and needs to reconcile those purchases with the proper documentation and authorization

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What is purchase card reconciliation form?

The purchase card reconciliation form is a document used to review and verify purchases made with a purchase card, ensuring that expenses are accurately recorded and reconciled with financial records.

Who is required to file purchase card reconciliation form?

Those who use purchase cards for business-related transactions, including employees and management responsible for overseeing purchasing activities, are required to file the purchase card reconciliation form.

How to fill out purchase card reconciliation form?

To fill out the purchase card reconciliation form, gather all receipts and transaction details, enter each purchase date, amount, and description, and ensure that the totals match your statements before submitting the form.

What is the purpose of purchase card reconciliation form?

The purpose of the purchase card reconciliation form is to provide a systematic method for tracking and verifying expenditures, ensuring accurate financial reporting and accountability for purchases made.

What information must be reported on purchase card reconciliation form?

Information that must be reported includes the purchase date, vendor name, amount spent, purpose of the purchase, receipt verification, and any related comments or explanations.