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Flagler County Tourist Development Council20182019 Tourism Grant Guidelines and Application for Overnight Stay Special EventsTABLE OF CONTENTS Application Submittal & Meeting Schedule1Mandatory Application

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How to fill out overnight stay special event

01

Start by gathering all the necessary information about the special event, including the date, time, location, and any specific instructions or requirements.

02

Determine the number of guests that will be staying overnight and allocate a sufficient amount of sleeping accommodations, such as hotel rooms or designated sleeping areas.

03

Create a registration or sign-up process for attendees who require overnight stay, either by using an online form, email, or physical sign-up sheet.

04

Clearly communicate the overnight stay option to potential attendees through invitations, announcements, or event promotion materials.

05

Provide information about nearby accommodations for those unable to stay overnight at the event location, including hotels, motels, or other lodging options.

06

Arrange transportation for attendees who will be staying overnight, ensuring they have a way to get to and from the event location.

07

Coordinate any additional services or amenities needed for overnight guests, such as meals, refreshments, or special accommodations for those with disabilities.

08

Keep track of the attendee list and their overnight stay preferences, ensuring all accommodations are properly assigned and accounted for.

09

Provide clear instructions and guidelines for overnight guests, including check-in and check-out times, any specific rules or policies, and contact information for on-site assistance.

10

Follow up with attendees after the event to gather feedback and address any issues or concerns related to the overnight stay experience.

Who needs overnight stay special event?

01

Overnight stay special events are typically suitable for occasions where the event lasts for an extended period and attendees might come from far distances. These events are commonly organized for conferences, festivals, retreats, weddings, multi-day seminars, team-building activities, or any event that requires participants to stay overnight. The need for an overnight stay allows participants to fully engage in the event, network or socialize outside of regular hours, and eliminates the need for commuting over multiple days.

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What is overnight stay special event?

Overnight stay special event is an event where participants are required to stay overnight at a specific location as part of the event.

Who is required to file overnight stay special event?

Organizers or hosts of the event are required to file an overnight stay special event.

How to fill out overnight stay special event?

To fill out an overnight stay special event, organizers need to provide information about the event location, duration, and number of participants staying overnight.

What is the purpose of overnight stay special event?

The purpose of overnight stay special event is to ensure that organizers are planning for the accommodation and safety of participants who will be staying overnight.

What information must be reported on overnight stay special event?

Organizers must report the event location, dates, number of participants staying overnight, and any special accommodations provided.

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