Get the free Justification for Sole Source Procurement Request - Ball State ...

Administrative Form 3340SINGLE/SOLE SOURCE REQUESTResponsible: Purchasing Department PR #: TOTAL AMOUNT $: FUND #: SUBMITTING SCHOOL / DEPARTMENT: REQUESTOR: VENDOR NAME: VENDOR ADDRESS: CITY/STATE/ZIP:

How to fill out justification for sole source

How to fill out justification for sole source

1. To fill out justification for sole source, follow these steps:
2. Start by providing a brief description of the need for the product or service.
3. Explain why only one source is capable of meeting the requirements.
4. List any previous and ongoing contracts with the sole source supplier.
5. Outline any unique qualifications or expertise possessed by the sole source supplier.
6. Provide a justification for the price or cost of the product or service.
7. Include any supporting documentation or evidence to validate the sole source designation.
8. Finally, review and revise the justification for clarity and completeness before submitting it.

Who needs justification for sole source?

1. Any organization or individual who wishes to procure a product or service from a sole source supplier needs to provide a justification for the sole source. This includes government agencies, companies, non-profit organizations, and any other entity that wants to make a purchase without going through a competitive bidding process.

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What is justification for sole source?

A justification for sole source is a document that explains why a particular procurement needs to be awarded to a single supplier without competition.

Who is required to file justification for sole source?

The contracting officer or procurement official is typically required to file a justification for sole source.

How to fill out justification for sole source?

To fill out a justification for sole source, the individual must provide detailed information on why competition is not feasible and why the selected supplier is the only viable option.

What is the purpose of justification for sole source?

The purpose of a justification for sole source is to demonstrate that awarding a contract without competition is necessary and in the best interest of the organization.

What information must be reported on justification for sole source?

The justification for sole source must include information on the supplier, the goods or services being procured, the reasons for sole sourcing, and any supporting documentation.