Get the free Mileage Reimbursement Form - Jan 2019.xls

EMPLOYEE MILEAGE REIMBURSEMENT REPORT 2019 Position:EMPLOYEE:Date Submitted:School/Department: Mail check to:(Please note for regular employees, mileage is paid through payroll)DATEDESCRIPTION (DESTINATION

How to fill out mileage reimbursement form

How to fill out mileage reimbursement form

1. Gather all necessary documents such as mileage logs, receipts, and any other required documentation.
2. Start by filling out your personal information, including your name, employee ID, and contact details.
3. Specify the purpose of the mileage reimbursement, such as business travel or client visits.
4. Record the starting and ending locations of each trip, along with the date and time of departure and arrival.
5. Calculate the total mileage traveled by subtracting the starting mileage from the ending mileage for each trip.
6. Calculate the reimbursement amount by multiplying the total mileage by the approved reimbursement rate per mile.
7. Include any additional expenses related to the trip, such as toll fees or parking costs.
8. Attach all relevant supporting documents, such as receipts for fuel purchases or parking fees.
9. Review the form for accuracy and completeness.
10. Submit the filled-out mileage reimbursement form to the appropriate department or person for processing.

Who needs mileage reimbursement form?

1. Employees who use their personal vehicles for work-related purposes
2. Contractors or freelancers who travel for business
3. Sales representatives or delivery drivers who frequently visit clients or customers
4. Field technicians or service professionals who travel to different locations
5. Any individual authorized to claim mileage expenses as per company policy

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What is mileage reimbursement form?

A mileage reimbursement form is a document that employees use to request reimbursement for travel expenses incurred while using their personal vehicles for work-related purposes.

Who is required to file mileage reimbursement form?

Employees who use their personal vehicles for business purposes and want to be reimbursed for the mileage expenses incurred during such travel are required to file a mileage reimbursement form.

How to fill out mileage reimbursement form?

To fill out a mileage reimbursement form, an employee should enter their personal details, the dates of travel, destinations, purpose of the trip, total miles driven, and any additional expenses incurred. It is also important to attach any relevant receipts.

What is the purpose of mileage reimbursement form?

The purpose of the mileage reimbursement form is to document and quantify the miles driven for business purposes, allowing employees to be reimbursed for the costs associated with using their personal vehicles for work.

What information must be reported on mileage reimbursement form?

The information that must be reported includes the employee's name, date of travel, purpose of the trip, starting and ending locations, total miles driven, and any necessary receipts for additional expenses.