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FOR STAFF USE ONLY EVENT DATE: EVENT NAME: STAFF INITIALS: WEDDING?IN updated 01.15.15WEDDING / GROUP ROOM BLOCK RESERVATION AGREEMENT Name of Event / Group: Date of Arrival: # of Nights: # of Rooms:
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How to fill out wedding group room block

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How to fill out wedding group room block

01
Contact the hotel or venue where you plan to have your wedding to inquire about group room block options and availability.
02
Provide the hotel or venue with information about your wedding, such as the date, number of guests, and desired room types.
03
Negotiate room rates and any special amenities or services you may require for your wedding group, such as welcome gifts or transportation.
04
Once you have agreed on the terms and conditions, ask the hotel or venue to provide a group room block agreement in writing.
05
Share the group room block information with your wedding guests, including the booking instructions, reservation deadlines, and any unique booking codes.
06
Monitor the room block reservations to ensure that enough rooms are being booked by your guests. Consider setting reminder deadlines for guests to book their rooms.
07
Follow up with the hotel or venue closer to the wedding date to reconfirm the room block and make any necessary adjustments.
08
Keep track of the room block reservation status and communicate any updates or changes to your wedding guests as needed.
09
On the wedding day, check with the hotel or venue to ensure that all the reserved rooms are ready and properly assigned to your guests.
10
After the wedding, review the room block performance and thank the hotel or venue for their support and services.

Who needs wedding group room block?

01
Couples planning a wedding and expecting a significant number of out-of-town guests may benefit from a wedding group room block.
02
Destination weddings, where the majority of guests will need accommodation, often require a room block to secure enough rooms for everyone.
03
Wedding planners or organizers who want to ensure a convenient and coordinated stay for guests can also make use of a wedding group room block.
04
Large-scale weddings or events with multiple activities and functions may find it practical to have all the guests staying in the same hotel or venue.
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A wedding group room block is a set of hotel rooms reserved for the guests attending a wedding event, usually at a discounted rate.
Typically, the couple getting married or their wedding planner is responsible for filing the wedding group room block.
To fill out a wedding group room block, provide the hotel with information such as the event date, number of rooms needed, check-in and check-out dates, and any special requests.
The purpose of a wedding group room block is to ensure that accommodations are available for wedding guests at a coordinated price and location.
Information required on a wedding group room block includes the couple's names, wedding date, number of rooms, guest list, and any specific room types requested.
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