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TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND MAINTENANCE OF PHOTOCOPIER MACHINES FOR A 5-YEAR OPERATIONAL LEASE AND MAINTENANCE AGREEMENT (MANAGED PRINT SERVICES) FOR POLAND COLLEGE TENDER NO: 03/2018
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Step 1: Begin by turning off the photocopier and unplugging it from the power source.
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Step 2: Open the photocopier's exterior panels and carefully remove any paper jams or debris.
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Step 3: Use a lint-free cloth and a gentle cleaning solution to wipe down the glass and any other accessible surfaces.
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Step 4: Check the toner and ink levels and replace them if necessary.
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Step 5: Inspect the printer drum and clean it using a drum cleaning pad or a soft cloth.
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Step 6: Clean the paper trays and replace any worn or damaged rollers.
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Step 7: Reassemble the photocopier, plug it back in, and turn it on.
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Step 8: Run a test print to ensure that everything is functioning properly.
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Step 9: Schedule regular maintenance appointments with a professional if needed.

Who needs maintenance of photocopier?

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Anyone who uses a photocopier regularly or relies on it for their business or personal needs should consider regular maintenance.
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This includes offices, educational institutions, government agencies, and individuals who handle a significant volume of copying.
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Maintenance of a photocopier involves regular cleaning, servicing, and troubleshooting to ensure optimal performance and longevity of the machine.
Typically, the office manager or designated administrative staff responsible for office equipment is required to file maintenance records for the photocopier.
To fill out maintenance of a photocopier, document the date of service, details of the maintenance performed, parts replaced, and any observations regarding the machine's performance.
The purpose of maintenance of a photocopier is to prevent breakdowns, ensure high-quality output, and extend the machine's lifespan.
Information that must be reported includes the date of maintenance, services performed, parts used, technician details, and any recommendations or follow-up actions required.
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