Do not print and file Copy A downloaded from this website with the SSA a penalty may be imposed for filing forms that can t be scanned. See the penalties section in the current General Instructions for Forms W-2 and W-3 available at www.irs.gov/w2 for more information. Please note that Copy B and other copies of this form which appear in black may be downloaded filled in and printed and used to satisfy the requirement to provide the information to the recipient. Don t file Form W-3 alone. All...paper forms must comply with IRS standards and be machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Make a copy of this form and keep it with Copy D For Employer of Form s W-2 for your records. The IRS recommends retaining copies of these forms for four years. When To File Paper Forms E-Filing Mail Form W-3 with Copy A of Form s W-2 by January 31 2019. The SSA strongly suggests employers...report Form W-3 and Forms W-2 Copy A electronically instead of on paper. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Don t file Form W-3 alone. All paper forms must comply with IRS standards and be machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Make a copy of this form and keep it with Copy D For Employer of Form s...W-2 for your records. The IRS recommends retaining copies of these forms for four years. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that were submitted electronically to the SSA. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Don t file Form W-3 alone. All paper forms must comply with IRS standards and be...machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. Do not send any payment cash checks money orders etc. with Forms W-2 and W-3. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that...were submitted electronically to the SSA. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Signature Form W-3 Date Title Transmittal of Wage and Tax Statements Department of the Treasury Internal Revenue Service Send this entire page with the entire Copy A page of Form s W-2 to the Social Security Administration SSA. Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. Do not send any...payment cash checks money orders etc. with Forms W-2 and W-3. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that were submitted electronically to the SSA. Socialsecurity. gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments distribution to your employees and for your...records. Note Copy A of this form is provided for informational purposes only. Copy A appears in red similar to the official IRS form. The official printed version of this IRS form is scannable but the online version of it printed from this website is not. Make a copy of this form and keep it with Copy D For Employer of Form s W-2 for your records. The IRS recommends retaining copies of these forms for four years. When To File Paper Forms E-Filing Mail Form W-3 with Copy A of Form s W-2 by...January 31 2019. The SSA strongly suggests employers report Form W-3 and Forms W-2 Copy A electronically instead of on paper. The SSA provides two free e-filing options on its Business Services Online BSO website W-2 Online. Use fill-in forms to create save print and submit up to 50 Forms W-2 at a time to the SSA.
pdfFiller is not affiliated with IRS
Get, Create, Make, and Sign IRS W-3
Edit your IRS W-3 online
Type text, complete fillable fields, insert images, highlight or blackout data for discretion, add comments, and more.
Add your legally-binding signature
Draw or type your signature, upload a signature image, or capture it with your digital camera.
Share your form instantly
Email, fax, or share your IRS W-3 via URL. You can also download, print, or export forms to your preferred cloud storage service.
Instructions and Help about IRS W-3
How to edit IRS W-3
How to fill out IRS W-3
Instructions and Help about IRS W-3
How to edit IRS W-3
Editing the IRS W-3 form can involve correcting errors or updating information before submission. To edit the form, access it using a PDF editor like pdfFiller. You can make necessary changes, ensuring accuracy and compliance with IRS regulations.
How to fill out IRS W-3
Filling out IRS W-3 requires you to provide specific information about employee wages and tax withholding. Begin by obtaining the W-3 form from the IRS website or a tax service provider. Here are the general steps to complete the form:
01
Enter the total number of Forms W-2 being submitted.
02
Fill in the employer information, including name, address, and taxpayer identification number.
03
Report the total earnings and tax withheld for the year.
04
Sign and date the form.
About IRS W-3 2021 previous version
What is IRS W-3?
What is the purpose of this form?
Who needs the form?
When am I exempt from filling out this form?
Components of the form
What are the penalties for not issuing the form?
What information do you need when you file the form?
Is the form accompanied by other forms?
Where do I send the form?
About IRS W-3 2021 previous version
What is IRS W-3?
IRS W-3 is an official document that transmits wage and tax information to the Social Security Administration (SSA). This form summarizes the total earnings of all employees, as reported on filed W-2 forms, and is crucial for accurate reporting and tax compliance.
What is the purpose of this form?
The purpose of the IRS W-3 form is to provide a summary of wages paid and taxes withheld from employees over the fiscal year. By submitting this form, employers ensure that the SSA can maintain accurate records for Social Security benefits and tax contributions. Failure to file or inaccuracies can lead to penalties or issues with employee benefits.
Who needs the form?
Employers who withhold taxes from employee wages and issue Forms W-2 must file a W-3. This requirement applies to all employers, including partnerships, corporations, and nonprofits that pay wages subject to taxation. If you employ individuals, it's essential to prepare this form accurately for IRS compliance.
When am I exempt from filling out this form?
You may be exempt from filing IRS W-3 if you did not issue any W-2 forms for the year. Small employers with no wage payments might also benefit from this exemption. However, any business that has employed workers during the tax year is generally required to submit this form.
Components of the form
The IRS W-3 form consists of several key components, including employer information, total number of W-2 forms filed, total wages paid, and total taxes withheld. Each section must be completed accurately to ensure the IRS and SSA receive reliable data for taxation and benefit calculations.
What are the penalties for not issuing the form?
Failing to issue an IRS W-3 form can result in significant penalties. The IRS can impose fines for late filing, incorrect information, or failure to file altogether. These penalties can vary, increasing based on the length of the delay and the number of forms affected.
What information do you need when you file the form?
When filing IRS W-3, you need the following information: employer's name, address, and employer identification number (EIN); total number of W-2 forms issued; total wages paid; and total federal income tax withheld. Accurate data is essential to avoid delays or penalties during processing.
Is the form accompanied by other forms?
The IRS W-3 is typically accompanied by copies of all Forms W-2 for the employees listed. Employers should include all relevant W-2 forms when submitting the W-3 to provide a complete overview of wage and tax reporting.
Where do I send the form?
To submit the IRS W-3 form and accompanying W-2s, send them to the address specified by the IRS, which varies based on whether you are filing by mail or electronically. Be sure to verify the current mailing address on the IRS website or through IRS publications to ensure timely and accurate processing.
FAQ about IRS W-3
What should I do if I discover an error on my submitted IRS W-3?
If you find an error on your submitted IRS W-3, you should submit a corrected form as soon as possible. You can do this by filling out a new W-3 and marking it as a 'corrected' submission. It's important to keep records of the original filing and the correction documentation for your records.
How can I verify the receipt of my IRS W-3 submission?
To verify the receipt of your submitted IRS W-3, you can check your e-file status through the IRS e-file site or contact the IRS directly. Keep record of your submission confirmation number, as it can help in tracking the process and resolving any issues that arise.
What are some common errors typically encountered when filing the IRS W-3?
Common errors on the IRS W-3 include incorrect name or identification number mismatches, missing or incorrect totals, and failure to file all required copies. It is essential to double-check all entries and ensure compatibility with filing guidelines to avoid these issues.
What should I do if I receive an IRS notice after submitting my W-3?
If you receive an IRS notice after submitting your W-3, read it carefully to understand the issue. Prepare necessary documentation to respond and address any discrepancies mentioned in the notice. Prompt action can help prevent further complications with your tax records.
Are there specific technical requirements for e-filing the IRS W-3?
Yes, when e-filing the IRS W-3, ensure that your software is compliant with IRS standards. Most modern tax software provides this compatibility, but it’s wise to verify that you are using an updated version and have a reliable internet connection to avoid issues during submission.
See what our users say
Read user feedback and try pdfFiller to explore all its benefits for yourself
Easy! Great product. Main issue is SAFETY. Latest encryption technology is important!
CVW
If the seminar was online, I could probably attend. Thanks, Noel
Use this catalog to find any type of IRS forms. We've gathered all of them under this section uncategorized to help you to find a proper form faster. Once you spot it on this list, have a look at the versions and schedules you might need as attachments. All returns are available for 2016 and for previous fiscal years.
