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DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Exception to Fair Opportunity Acquisition Plan Action ID: VA26117AP3034 (Project 64015121; Bldg 6 Buyout Design and Construction Period
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How to fill out exception to fair opportunity

01
To fill out an exception to fair opportunity, follow these steps:
02
Begin by providing the basic information such as the name of the person or entity filing the exception, as well as the date and contact details.
03
Clearly state the reason for requesting the exception to fair opportunity. This could include specific circumstances or conditions that justify the need for deviation from the standard fair opportunity process.
04
Provide supporting documentation or evidence that substantiates the reasons for the exception. This could include relevant contracts, legal statutes, or any other relevant information.
05
Clearly outline the proposed alternative process or method that will be used instead of the fair opportunity process. Clearly justify why this alternative method is necessary and how it will ensure fair and equal treatment of all parties involved.
06
Include any additional information or explanations that may be necessary to fully understand the request for exception to fair opportunity.
07
Review the completed exception form to ensure accuracy and completeness.
08
Submit the exception form to the appropriate authority or department as per the established procedures.
09
Follow up on the status of the exception request and be prepared to provide any additional information or clarification if required.
10
Keep a copy of the submitted exception form for record-keeping purposes.

Who needs exception to fair opportunity?

01
The exception to fair opportunity may be needed in various situations, including:
02
- Organizations or individuals facing unique circumstances or limitations that hinder their ability to participate in a fair opportunity process.
03
- Entities requiring urgent or emergency procurements where following the standard fair opportunity process is not feasible.
04
- Situations where certain suppliers or contractors possess necessary expertise, capabilities, or resources that make them uniquely qualified for the project, and considering other suppliers may not be advantageous.
05
- Instances where there are legal or regulatory requirements that necessitate deviation from the fair opportunity process.
06
- Projects that involve classified or sensitive information where a limited number of trusted suppliers are eligible to participate.
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An exception to fair opportunity is a situation where a procurement entity may award a contract without providing all interested parties a fair chance to participate in the competition, typically justified by specific circumstances such as urgency or unique qualifications.
The procurement entity or contracting officer responsible for the award of a contract is required to file an exception to fair opportunity.
To fill out an exception to fair opportunity, one must provide details about the procurement, the justification for the exception, a description of the unique requirements, and compliance with any applicable procurement guidelines.
The purpose of an exception to fair opportunity is to allow for flexibility in procurement processes to address situations that require expedited action or where competition is not feasible, while ensuring that the rationale is clearly documented.
Information that must be reported includes the basis for the exception, the nature of the requirement, any research conducted to verify the circumstances, and an explanation of why fair opportunity was not provided.
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