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DOCUMENT TITLE Conflict Minerals Reporting Template SHEET 1"of 8 REVISION HISTORY A change in the first digit of the revision number (e.g., 1.0 to 2.0) signifies a set of major improvements have occurred

How to fill out conflict materials report

How to fill out a conflict materials report?

1. Gather all necessary information: Begin by collecting all relevant data and documentation required for the conflict materials report. This may include information on the materials used in your company's products, their origins, suppliers, and any associated risks.
2. Understand the reporting requirements: Familiarize yourself with the specific reporting guidelines or regulations related to conflict materials. Different regions or industries may have varying requirements. Ensure you have a clear understanding of what information needs to be included in the report and any deadlines for submission.
3. Identify conflict materials: Determine which materials used in your company's products may be considered conflict materials. These are typically resources, such as minerals or metals, that are sourced from regions marked by conflict and human rights abuses. Common conflict minerals include gold, tin, tungsten, and tantalum.
4. Assess due diligence measures: Conduct due diligence to determine the origin of the conflict materials used in your products. This process aims to identify whether these materials have been sourced from conflict-affected areas or if any human rights violations are associated with their extraction or production. Document the steps taken and any findings made during this assessment.
5. Document suppliers' declarations: Request suppliers to provide declarations confirming the origin and compliance of the materials they provide. This helps ensure transparency and accountability throughout the supply chain. Keep records of these declarations for inclusion in the conflict materials report.
6. Analyze potential risks: Evaluate the risks associated with using conflict materials in your products. This includes assessing any potential negative impacts on human rights, the environment, or local communities. Consider implementing measures to mitigate these risks and promote responsible sourcing practices.
7. Prepare the report: Compile all the gathered information, assessments, and declarations into a comprehensive conflict materials report. Follow the required format or template provided by the regulatory authority or industry standards. Include a detailed description of your due diligence process, supplier information, and any identified risks or actions taken to address them.

Who needs a conflict materials report?

1. Manufacturers and suppliers: Companies involved in the manufacturing or distribution of products that may contain conflict materials may be required to file a conflict materials report. This typically applies to industries such as electronics, automotive, aerospace, jewelry, and others where conflict minerals are commonly used.
2. Regulatory authorities: Government agencies or regulatory bodies responsible for monitoring and enforcing compliance with conflict minerals regulations may require companies to submit conflict materials reports. These authorities use the information provided to assess adherence to regulations and identify potential risks within supply chains.
3. Investors and stakeholders: Investors, shareholders, and other stakeholders are increasingly interested in companies' responsible sourcing practices. They may request or expect companies to disclose information through conflict materials reports to evaluate environmental and social risks associated with their investments or partnerships.

Note: The specific requirements for filing a conflict materials report may vary depending on the jurisdiction and industry. It is important to stay informed about relevant regulations and guidelines to ensure compliance.

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What is conflict materials report?

The conflict materials report is a report that identifies the use of minerals sourced from conflict-affected regions.

Who is required to file conflict materials report?

Companies that are subject to regulations such as the Dodd-Frank Wall Street Reform and Consumer Protection Act are required to file conflict materials reports.

How to fill out conflict materials report?

The conflict materials report is typically filled out by gathering information on the use of conflict minerals in the supply chain and reporting this information to the relevant regulatory bodies.

What is the purpose of conflict materials report?

The purpose of the conflict materials report is to increase transparency in supply chains and to help prevent the financing of armed groups through the trade of conflict minerals.

What information must be reported on conflict materials report?

Information such as the use of tin, tungsten, tantalum, and gold in the supply chain must be reported on the conflict materials report.