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CITY OF SOMERVILLE PURCHASING DEPARTMENT SOLE SOURCE REQUEST AND DECLARATION FROM DEPARTMENT Vendors Name: Address:Telephone No. Fax No. Please describe the supply/service and the amount of purchase.

How to fill out sole source request and

How to fill out sole source request and

1. Begin by creating a new document or form for the sole source request.
2. Provide the necessary details such as the name of the project, the purpose of the purchase, and the expected deliverables.
3. Clearly explain why this purchase needs to be a sole source, highlighting any unique circumstances or requirements that cannot be met by other vendors.
4. Include any supporting documents or evidence that can justify the need for a sole source request, such as market research, technical specifications, or previous experiences with different vendors.
5. Specify the estimated budget for the purchase and outline any budget constraints or limitations.
6. Identify the preferred vendor or supplier for the purchase, providing their contact information and explaining why they are the best choice for this project.
7. Address any potential conflicts of interest or ethical concerns that may arise from selecting a sole source vendor.
8. Submit the completed sole source request to the appropriate department or individual for review and approval.
9. Follow up on the request regularly to ensure it is being processed and take any necessary actions as guided by the reviewing authority.
10. Once the request is approved, proceed with the necessary procurement actions and keep a record of the sole source justification for future reference.

Who needs sole source request and?

1. Sole source requests are typically required by organizations or individuals who have a specific need for a product or service that can only be met by a single vendor or supplier. This could be due to reasons such as:
2. - Specialized or proprietary technology: When a product or service is only offered by one vendor who possesses unique technology or intellectual property rights.
3. - Efficiency or compatibility: When using multiple vendors for the same project or service is not practical or cost-effective, and having a single vendor ensures better coordination and compatibility.
4. - Urgency or time constraints: When there is a need for immediate procurement and a sole source vendor can deliver quickly without going through a lengthy bidding process.
5. - Uniqueness or customization: When the required product or service needs to be tailored to specific requirements or customized in a way that only a particular vendor can provide.
6. In these situations, a sole source request helps organizations justify the need for selecting a single vendor without competitive bidding.

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What is sole source request and?

A sole source request is a procurement method used when only one supplier is capable of providing the goods or services needed.

Who is required to file sole source request and?

The procurement department or the person in charge of purchasing is typically required to file a sole source request.

How to fill out sole source request and?

To fill out a sole source request, you will need to provide detailed information about the goods or services needed, the reasons why only one supplier can provide them, and any supporting documentation.

What is the purpose of sole source request and?

The purpose of a sole source request is to justify why a specific supplier should be awarded a contract without going through a competitive bidding process.

What information must be reported on sole source request and?

Information that must be reported on a sole source request includes details about the product or service being procured, the supplier being recommended, and the justification for selecting that supplier.