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Notice of Intent to Award a Single Source Procurement Subject: Maintenance, Repair and Parts for Debris Valves and Rotor Actuator Date: February 9, 2021, Document Number: NTSSEL2119 Written Response

How to fill out sole and single source

How to fill out sole and single source

1. To fill out sole and single source, follow these steps:
2. Start by gathering all the necessary information and documents. These may include the project specifications, requirements, and any other relevant details.
3. Identify the specific reason why the sole and single source procurement method is being used. This could be due to the unavailability of alternative sources, unique expertise required, or other justifiable reasons.
4. Clearly state the justification for using the sole and single source method in the procurement request. This justification should be based on objective criteria and demonstrate the necessity for this approach.
5. Provide a comprehensive description of the goods, services, or works being procured. Specify the quantity, quality, and any other relevant details that help define the requirement.
6. Conduct a thorough market analysis to ensure that there are no alternatives or equivalent sources available. This analysis should consider factors such as pricing, quality, reliability, and delivery timelines.
7. Document and keep records of any attempts made to identify alternative sources. This is important to demonstrate that the sole and single source method is a genuine requirement.
8. If applicable, include any supporting documents or evidence that further validate the need for sole and single source procurement.
9. Review the filled out sole and single source form for accuracy and completeness before submitting it for approval.
10. Obtain necessary approvals from the appropriate authorities as per the procurement rules and regulations.
11. Keep a copy of the filled out form and all related documents for future reference and auditing purposes.

Who needs sole and single source?

1. Sole and single source procurement is typically needed in the following situations:
2. Emergencies or urgent situations where there is no time for a competitive bidding process.
3. When the required goods, services, or works can only be provided by a specific supplier or contractor due to their unique expertise, intellectual property rights, or patents.
4. For sensitive or confidential projects where limited exposure of project details is crucial.
5. When the costs of conducting a competitive bidding process outweigh the potential benefits.
6. If there is a lack of competition in the market or a limited number of qualified suppliers available.
7. When there is a need for compatibility or integration with existing systems, products, or services provided by a specific supplier.
8. In cases where switching suppliers or contractors would cause significant disruption or incur substantial costs.
9. Sole and single source procurement may also be required in certain government or legal frameworks where specific conditions allow for this method.

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What is sole and single source?

Sole and single source refers to a procurement method in which only one supplier or vendor is able to provide the goods or services being sought by the organization.

Who is required to file sole and single source?

Organizations or individuals who are seeking to procure goods or services through a sole and single source method are required to file the necessary documentation.

How to fill out sole and single source?

Filling out a sole and single source form typically involves providing information about the goods or services being sought, the reason why only one supplier can fulfill the requirement, and any other relevant details.

What is the purpose of sole and single source?

The purpose of sole and single source procurement is to streamline the procurement process when only one supplier is capable of providing the required goods or services.

What information must be reported on sole and single source?

Information that must be reported on a sole and single source form includes details about the goods or services being sought, the reasons for selecting a single supplier, and any other relevant information.