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9 MINUTES OF A MEETING OF THE CLARKSVILLE TOWN COUNCIL HELD ON FEBRUARY 1, 2010, A meeting of the Clarksville Town Council was called to order on February 1, 2010, at 7:00 P.M. in the meeting room
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Start by gathering the necessary information and documents related to the council meeting. This may include agendas, minutes, reports, and any other relevant materials.
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Check the attendance list or roster of council members to identify who will be present at the meeting. Make note of any expected absences or potential replacements.
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Prepare a list or form where you can record the attendance of council members. Include columns for their names and a checkbox or space to mark their presence.
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Prior to the meeting, confirm the proper spelling of each council member's name and ensure it matches the official records.
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As the council meeting begins, keep the attendance list handy and mark each council member as they arrive and sign in. If someone arrives late, make note of the time and update the attendance list accordingly.
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If a council member is absent but has sent a representative or proxy, make sure to record the proxy's name and mark them as present.
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