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Sustaining Digitized Special Collections: Institutional Perspective Introduction TheAssociationofResearchLibrariesandIthakaS+Rareconductingatwoyear studyonthesustainabilityofdigitizedspecialcollectionsandarchivalmaterials.

How to fill out sustaining digitized special collections

How to fill out sustaining digitized special collections:

1. Start by organizing the materials: Sort through the special collections and categorize them according to their content or theme. This will help in maintaining a systematic approach to digitizing and organizing the materials.
2. Evaluate the condition of the materials: Before digitizing, assess the physical condition of each item in the collection. Identify any damaged or fragile items that may require special handling or conservation efforts.
3. Decide on the digitization method: Determine the most suitable digitization method based on the type of materials and available resources. Options can range from scanning documents and photographs to photographing three-dimensional objects.
4. Choose appropriate equipment: Select the necessary equipment like scanners, cameras, and lighting setups to achieve high-quality digitization. Consider the size and fragility of the materials when choosing the right equipment.
5. Create metadata: Develop a consistent and descriptive metadata scheme to enhance the discoverability and accessibility of the digital collection. This metadata should include relevant information such as the title, subject, creator, date, and any applicable rights or restrictions.
6. Digitize the materials: Begin the digitization process by following the chosen method. Ensure that the digitization is performed accurately and at a high resolution to capture the details of the original materials.
7. Create backup copies: It is crucial to create backup copies of the digitized materials to prevent data loss. Store these copies in secure and reliable storage systems to ensure the longevity of the digital collection.
8. Provide access and preservation: Develop a user-friendly platform or repository that allows for easy access and navigation of the digitized special collections. Implement preservation measures such as regular data backup and monitoring to safeguard the digital materials.

Who needs sustaining digitized special collections?

1. Researchers and scholars: Digitized special collections provide invaluable resources for researchers and scholars who can access these materials remotely and explore them for their academic studies or projects.
2. Libraries and archives: Libraries and archives can benefit from digitizing special collections as it allows them to expand their accessibility and reach a wider audience. Digitization also helps in preserving the original materials by limiting physical handling.
3. Cultural heritage institutions: Digitizing special collections enables cultural heritage institutions to share and preserve their valuable materials, contributing to the preservation and dissemination of cultural knowledge.
4. General public: Opening up access to digitized special collections allows the general public to explore and learn from these unique resources. It promotes inclusivity and democratizes access to cultural heritage and historical materials.

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What is sustaining digitized special collections?

Sustaining digitized special collections is the ongoing maintenance and preservation of digital collections that have been digitized for long-term access.

Who is required to file sustaining digitized special collections?

Libraries, archives, museums, and other cultural institutions that have digitized special collections are required to file sustaining digitized special collections.

How to fill out sustaining digitized special collections?

Sustaining digitized special collections can be filled out using the designated form provided by the institution or organization overseeing the collections.

What is the purpose of sustaining digitized special collections?

The purpose of sustaining digitized special collections is to ensure the continued availability and accessibility of valuable cultural materials in digital format.

What information must be reported on sustaining digitized special collections?

Information such as the current condition of the digital files, any preservation actions taken, and the access policies for the collections must be reported on sustaining digitized special collections.