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December 14, 2020, TO: SUBJECT:All Potential Bidders Bid Reference No. 21036 Demolition/Asbestos Abatement Bid Opening Date & Time: January 15, 2021 @ 2:30 p.m.ADDENDUM NO. 1 The items contained in

How to fill out note form pre-bid conference

How to fill out note form pre-bid conference

1. To fill out the note form for a pre-bid conference, follow these steps:
2. Start by entering the date and time of the conference at the top of the form.
3. Write down the location of the conference, including the address and any specific instructions for attending.
4. Take notes during the conference, documenting all important discussions, instructions, and clarifications provided by the bidders and the conference organizer.
5. Use clear and concise language to capture the key points discussed, without including personal opinions or unnecessary details.
6. Make sure to record any questions raised by the participants and the corresponding answers given by the organizer.
7. Document any important deadlines, submission requirements, or changes to the bid documents mentioned during the conference.
8. Ensure that the notes are well-organized and easy to read, using bullet points or numbered lists for different topics or sections.
9. Review and proofread the notes before finalizing them to ensure accuracy and completeness.
10. Save the note form document in a secure location and share it with relevant stakeholders who could benefit from the information discussed during the pre-bid conference.

Who needs note form pre-bid conference?

1. The note form for a pre-bid conference is typically needed by
2. - Bidders who are attending the conference and want to document the important discussions and information shared.
3. - Project managers or procurement officers who are responsible for managing and evaluating the bids received.
4. - Stakeholders or decision-makers who were unable to attend the conference but need to stay informed about the discussions and clarifications provided.
5. - Legal or compliance teams who may require the notes as part of the documentation process.
6. - Any other individuals or teams who have a vested interest in the bid process and want to have a clear record of the pre-bid conference.

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What is note form pre-bid conference?

Note form pre-bid conference is a document used to record important information discussed during a pre-bid conference for a project.

Who is required to file note form pre-bid conference?

The project manager or the person responsible for managing the bidding process is required to file the note form pre-bid conference.

How to fill out note form pre-bid conference?

The note form pre-bid conference should be filled out by documenting key points discussed during the conference, including questions asked, answers provided, and any important instructions given by the project owner.

What is the purpose of note form pre-bid conference?

The purpose of note form pre-bid conference is to ensure that all bidders have access to the same information and to create a record of the discussion for reference during the bidding process.

What information must be reported on note form pre-bid conference?

The note form pre-bid conference should include details such as the date and time of the conference, the names of attendees, key discussion points, and any clarifications provided by the project owner.