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City of Santa Fe, New Mexico SOLE SOURCE REQUEST AND DETERMINATION FORM This sole source request form must be submitted to the City of Santa, Purchasing Division for authorization, determination and

How to fill out this sole source request

How to fill out this sole source request

1. Clearly identify the unique product or service being requested.
2. Provide justification for why this specific vendor is the only one capable of fulfilling the need.
3. Include any supporting documentation, such as market research or previous quotes.
4. Obtain necessary approvals from relevant stakeholders or purchasing departments.
5. Submit the completed sole source request form to the appropriate department or individual.

Who needs this sole source request?

1. Departments or individuals who have identified a specific need that can only be met by a single vendor.
2. Organizations that have strict procurement policies requiring justification for sole source purchases.

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What is this sole source request?

This sole source request is a formal process for requesting to purchase goods or services from a single provider without considering competitive bids.

Who is required to file this sole source request?

Any department or organization within a company that wishes to purchase goods or services from a specific vendor without going through the usual bidding process.

How to fill out this sole source request?

The sole source request form typically requires information such as the vendor's name, a detailed description of the goods or services being purchased, the reason why this vendor is the only source for the goods or services, and the estimated cost.

What is the purpose of this sole source request?

The purpose of this sole source request is to demonstrate that there is only one vendor capable of providing the goods or services needed, and that it is in the organization's best interest to work with this specific vendor.

What information must be reported on this sole source request?

Information such as the vendor's name, a detailed description of the goods or services being purchased, the reason why this vendor is the only source for the goods or services, and the estimated cost.