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ADOPTED MINUTES FOR THE REGULAR MEETING OF THE IMPERIAL COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Wednesday, May 19, 2010, Location Administration Board Room, Building 10 380 East Ten Road Imperial,

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01

Start by gathering the list of participants for the call.

02

Begin the call by introducing yourself and stating the purpose of the meeting.

03

Go through the list of participants one by one and mark their attendance.

04

Ask each participant to confirm their presence by responding with a 'present' or 'here'.

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Make any necessary notes next to each participant's name during the roll call.

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Once all participants have been accounted for, proceed with the meeting agenda.

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Anyone organizing a conference call or virtual meeting where attendance needs to be recorded.

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What is call to order/roll call?

Call to order/roll call is a process where the presiding officer officially opens a meeting and takes attendance of the members.

Who is required to file call to order/roll call?

The presiding officer or the person assigned to lead the meeting is required to conduct the call to order/roll call.

How to fill out call to order/roll call?

To fill out a call to order/roll call, the presiding officer should announce the start of the meeting, call out the names of the members, and record their attendance.

What is the purpose of call to order/roll call?

The purpose of call to order/roll call is to officially start the meeting, establish a quorum, and take attendance for record-keeping purposes.

What information must be reported on call to order/roll call?

The call to order/roll call should include the date and time of the meeting, names of the members present, names of the members absent, and any relevant notes or motions made.

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