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Federal Register / Vol. 88, No. 90 / Wednesday, May 10, 2023 / Notices Records Retention Schedules, Schedule 9, Items 11 and 16. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:Electronic records

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How to fill out system of records notice

01

Gather all necessary information related to the record system, including the purpose of the system, types of records, categories of individuals covered, and how the information is used.

02

Identify the authority for collecting this information and any laws or regulations that govern the system.

03

Clearly describe the procedures for how individuals can access and request changes to their records.

04

Include information on how the data is secured and who has access to it.

05

Provide contact information for the individual or office responsible for the system of records notice.

Who needs system of records notice?

01

Any organization or entity that collects and maintains personal information on individuals needs a system of records notice. This includes government agencies, businesses, non-profit organizations, and any other entity that collects personal data.

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What is system of records notice?

The system of records notice is a document that outlines the government agency's process of collecting, using, and maintaining personal information.

Who is required to file system of records notice?

Government agencies are required to file system of records notice in order to comply with the Privacy Act of 1974.

How to fill out system of records notice?

The system of records notice can be filled out by providing details about the types of information collected, how it is used, and who has access to it.

What is the purpose of system of records notice?

The purpose of the system of records notice is to inform the public about the government's data collection practices and to ensure transparency and accountability.

What information must be reported on system of records notice?

The system of records notice must include details such as the name of the system, the categories of individuals covered, the types of information collected, and the purpose of collection.

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