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GILDEMEISTER AG, Bielefeld 108th Annual General Meeting on 14 May 2010 Proxy form This form does not replace the requirement of registering for the meeting in the proper manner. Please refer to the
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A proxy is a legal document that authorizes someone to act on behalf of a shareholder at a corporate meeting. Instructions to the proxy outline how the proxy holder should vote on specific issues.
Public companies are required to file proxy statements and instructions to with the appropriate regulatory authority for any meeting where shareholder votes will be solicited.
To fill out a proxy, clearly indicate the shareholder's name, the name of the appointed proxy, and provide specific instructions on how to vote for each agenda item listed. Ensure that the form is signed and dated.
The purpose of a proxy is to allow shareholders who cannot attend a meeting in person to vote on corporate matters, ensuring that their interests are represented.
The proxy must report details like the meeting date, agenda items, the shareholder's voting instructions, and the identity of the person appointed as proxy. It may also include conflicts of interest and any other relevant disclosures.
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