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This document outlines the policy for completing an Event Action Plan (EAP) for preplanned events involving the deployment of 50 or more personnel from the Department. It specifies the requirements for submitting the EAP for review, maintaining compliance with the National Incident Management System (NIMS), and the guidelines for documenting personnel and resources during events.
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How to fill out special event personnel tracking

01
Identify the type of special event and the roles needed.
02
Create a list of personnel required for each role.
03
Gather information about each personnel member (name, contact info, role).
04
Choose a tracking method (spreadsheet, software, etc.).
05
Enter personnel details into your tracking system.
06
Assign responsibilities to each personnel member.
07
Monitor and update the tracking document as needed during the event.

Who needs special event personnel tracking?

01
Event coordinators who manage logistics.
02
Security personnel for safety and oversight.
03
Volunteers who assist with setup and operations.
04
Staff members responsible for different areas of the event.
05
Sponsorship and vendor representatives who need accountability.
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Special event personnel tracking is a system used to monitor and manage the personnel assigned to specific events, ensuring that all staff activities are accounted for and compliant with regulations.
Entities or organizations that host special events and employ personnel, including volunteers, are required to file special event personnel tracking.
To fill out special event personnel tracking, you need to enter relevant details such as personnel names, roles, event dates, and hours worked, ensuring accuracy and completeness.
The purpose of special event personnel tracking is to ensure accountability, compliance with local regulations, and to facilitate the management of human resources during events.
Information that must be reported includes personnel names, positions, event dates, hours worked, and any relevant certifications or training.
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Relevant keywords

Event Action Plan Emergency Operations Division National Incident Management System Incident Commander preplanned events personnel tracking ICS Form 201 resource documentation event management public safety

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