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Quotations are requested for the purchase of items above R30,000 in accordance with SCM Regulations Section 18 of the Local Government Municipal Finance Management Act. Submission details and requirements
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How to fill out request for quotation
How to fill out request for quotation
01
Begin with your company information, including name, contact details, and address.
02
Clearly state the purpose of the request for quotation.
03
Provide a detailed description of the goods or services needed.
04
Specify the quantity required for each item or service.
05
Include any relevant specifications or standards that must be met.
06
Indicate any deadlines for submission and delivery.
07
Outline the terms and conditions, including payment terms.
08
Conclude with a thank you note and your signature.
Who needs request for quotation?
01
Businesses looking to source products or services at competitive prices.
02
Purchasing departments or procurement professionals.
03
Organizations requiring clarity on pricing and terms from suppliers.
04
Contractors seeking quotes from subcontractors or vendors.
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What is request for quotation?
A request for quotation (RFQ) is a document that an organization sends to solicit price quotes for specific goods or services from suppliers.
Who is required to file request for quotation?
Typically, procurement or purchasing departments within organizations are responsible for filing RFQs to gather pricing information from vendors.
How to fill out request for quotation?
To fill out an RFQ, provide detailed specifications of the goods or services needed, including quantity, delivery requirements, and any relevant terms and conditions.
What is the purpose of request for quotation?
The purpose of an RFQ is to obtain competitive pricing, ensure transparency in the purchasing process, and facilitate decision-making based on vendor responses.
What information must be reported on request for quotation?
An RFQ should report information such as detailed product or service specifications, quantities required, timeline for delivery, payment terms, and any other relevant conditions.
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