Get the free APPROVAL OF AGENDA (Items specifically identified may be removed from Consent or add...

Monday, August 6, 2007 7:00 p.m. Brooklyn Park Council Chambers 5200 85th Ave North REGULAR COUNCIL MEETING AGENDA #22 If due to a disability, you need auxiliary aids or services during a City Council

How to fill out approval of agenda items

How to fill out approval of agenda items:

1. Review the agenda items thoroughly to ensure you understand each item and its purpose.
2. Determine if any items require additional documentation or supporting materials. If so, gather all the necessary information and attach it to the agenda.
3. Determine who needs to approve the agenda items. This may vary depending on the organization or the nature of the items. Typically, higher-level executives or department heads are involved in the approval process.
4. Prepare a cover letter or email explaining the purpose of the agenda items and why they require approval. Include any important details or deadlines.
5. Submit the agenda items and the cover letter/email to the relevant individuals or departments for approval. Ensure that all necessary parties are included in the communication.
6. Follow up with the approvers if you don't receive a response within a reasonable timeframe. Politely remind them of the deadline and the importance of their approval.
7. Once all the required approvers have given their approval, update the agenda accordingly. This may involve marking the items as approved, adding notes, or making any necessary changes.
8. Distribute the approved agenda to all relevant stakeholders before the meeting. This ensures everyone is aware of the agenda items and can come prepared.
9. Keep a record of the approval process for future reference. This can be in the form of email trails, signed documents, or any other method required by your organization.

Who needs approval of agenda items:

1. Usually, the person responsible for organizing the meeting or the individual who made the agenda must seek the approval of agenda items.
2. In some organizations, department heads or higher-level executives may need to approve certain agenda items, especially if they involve sensitive or strategic matters.
3. Depending on the nature of the agenda items, other stakeholders or decision-makers within the organization may also need to provide their approval. This ensures that all relevant parties are involved in the decision-making process and have a say in the meeting's agenda.

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