Get the free COUNCIL MINUTES OF MARCH 12 2015 1 COUNCIL PRESENT - dextermaine

COUNCIL MINUTES OF MARCH 12, 2015, COUNCIL PRESENT: Michael Blake, Fred Hepburn, Fred Banks, Mark Robichaux, Ron Apex, Sharon Grant, Alan Winkle STAFF PRESENT: Shelley Watson, Kim Hughes, Al Tempest,

How to fill out council minutes of march

How to Fill out Council Minutes of March?

1. Begin by opening a document or template that is specifically designed for council minutes. This will help ensure uniformity and organization throughout the document.
2. Start by clearly stating the date and time of the meeting at the top of the document. It is essential to mention that the minutes pertain to the council meeting held in March.
3. Include a list of attendees, noting the names and positions of all council members and any other participants present at the meeting.
4. Record the specific agenda items discussed during the meeting. Be sure to capture the main points, decisions made, and any important discussions or debates that occurred.
5. When documenting the discussions, maintain an objective tone and avoid personal opinions or biases. Stick to factual statements and accurately represent the positions expressed during the meeting.
6. Note any motions made by council members, including their wording, who made the motion, and who seconded it. Record the outcome of the votes, whether they were approved, rejected, or tabled for further discussion.
7. Be sure to include any relevant reports or presentations given during the meeting. This may include financial reports, committee updates, or community feedback.
8. If any official actions or resolutions were passed during the meeting, document them accurately and clearly. Include details such as the exact wording of the action, who made the proposal, and the outcome of the vote.
9. Conclude the council minutes by summarizing any upcoming actions or tasks assigned to council members, such as deadlines for reports or follow-up actions.
10. Once the minutes are complete, proofread them for accuracy, clarity, and grammar errors. Make any necessary edits before sharing them with the council members for review and approval.

Who needs council minutes of March?

1. Council members: The minutes serve as an official record of the council meeting and help members remember important decisions, actions, and discussions that took place. It allows them to refer back to the meeting's outcomes and follow up on any assigned tasks.
2. Administrative staff: These minutes are valuable for administrative staff who support council operations. They can use the minutes to ensure accurate information is relayed to staff members and the public, schedule follow-up meetings or actions, and maintain a record of council decisions.
3. Legal advisors: Council minutes are often required for legal compliance and transparency. Legal advisors may need access to the minutes to ensure the council's actions align with legal requirements and advise on any potential legal implications.
4. Auditors and regulators: In some cases, auditors or regulators may request access to council minutes to verify compliance with rules, regulations, and financial procedures.
5. Public: Depending on the council's transparency policies, the minutes may be made available to the public. This enables citizens to stay informed about the council's decisions and actions, promoting transparency and accountability within the community.

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